Proposal Coordinator

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Proposal Coordinator to join our Norfolk office. Working as part of Moffatt & Nichol's marketing team, this is an opportunity to learn the business development process while contributing to the firm's success. We look for people who are organized, anxious to learn, interested in the engineering/construction industry, and detail-oriented. This role supports Proposal Managers through the pursuit process, from positioning and capture planning through post-proposal submittal debriefing.

About Moffatt & Nichol:

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. We were also named Southeast Design Firm of the Year 2023.

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm's hallmark in several primary practice areas - ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties and responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assists in the development of marketing materials, proposals, qualifications statements, and other business development documents, often at the direction of a senior member of the marketing staff
• Works independently when needed on assignments but also as part of a team on larger tasks
• Will focus on learning Moffatt & Nichol's engineering business development process from the ground up
• Assists in the marketing material close-out process, following internal standards and processes to capture newly created content in our marketing library and online Deltek database
• Participates in business development strategy meetings, focused on learning and understanding Moffatt & Nichol's sales process
• Is willing to be mentored to learn "what makes a strong proposal manager" for their career development
• Can thrive in a deadline-driven, often short-fuse environment.
• Completes a wide variety of concurrent tasks for multiple partners, including content creation (writing), working with subconsultants, print production, content updates, etc.

Other duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelor's degree in a business, marketing, communication, engineering, or other related field; required
• 0-5 years of experience in a marketing/sales environment; required
• Experience in the architecture/engineering/construction industry; preferred
• Proficiency in Word, PowerPoint, and Excel, with preference for Adobe Creative Suite (especially InDesign); required
• Ability to work both independently and in a team environment; a must
• Work in a flexible schedule (nights/weekends as needed), sometimes on short notice, ability to travel as needed
• Excellent grammar/written communications skills; required
• Strong interpersonal skills and ability to work at the direction of a wide variety of personalities in a fast-paced environment
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Working conditions:

General office setting.

Physical requirements:

Work is generally performed in an office or client office setting. Ability to use standard office equipment is required.

Moffatt & Nichol's EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964 (US). We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.