Installation Coordinator

Pavion Corp
United States, Pennsylvania, Exton
197 Philips Road (Show on map)
Nov 12, 2024
Description Pavion and our family of companies are seeking a talented and motivated Installation Coordinator to join our security business unit. Primary Responsibilities: Making initial contact for new projects Thank and welcome customer Provide name of assigned Project Manager Provide details of the next steps Provide a contact list Gather pertinent data from customer that needs to be given to Project Manager Assist Project Managers with scheduling Updating scheduling software - projects, office, training and PTO Coordination with subcontractors Verification of dates/times with customers Assisting with rescheduling Assists Project Managers with outbound shipping coordination Prep outbound shipments to subcontracts or customers Create Packing Slips Assists Project Managers with managing Posting Usage in Business Central Keeping track of what parts leave building from Pre-Pack area Posting the release of Staged parts to Posted Usage Oversees Part Sale projects (sold by local Sellers) Verifies all information with customer Requests to order or pull from stock Coordinate shipment or delivery to customer Request for invoicing Job closeout functions in Business Central Handles over the counter part sales (call in or email requests from customers) Create Work Order/Job in BC and CRM Verifies all information with customer Requests to order or pull from stock Coordinate shipment or delivery to customer Access card programming Program cards for contracted services Coordinates Install Department monthly vehicle inventory and spot inspections of vehicles Assists Business Operations Manager in periodic physical inventory functions Ensures a clean environment in work area Basic Qualifications: High school diploma 3+ years of administrative support in the service provider industry Proven proficiency in MS Office suite specifically (Outlook, Excel, Word) MS Teams experience (Chat, create and/or attend necessary virtual meetings) Proven ability to resolve problems and understanding when to escalate Proven communication skills Excellent attention to detail Proven initiative and self sufficiency Ability to periodically work in a warehouse environment (standing, walking, lifting up to 30 pounds Occasional availability for increased hours based on receiving volume and other coverage duties Must be able to work on day(s) relating to annual physical inventory Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment. Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disabilit Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)