Artistic Administrator (EVENTS SPEC 3)

Job Summary

In support of the MC Associate Executive Director (AED) the Artistic Administrator helps to organize and implement the Mondavi Center's programming initiatives. Coordinate budgeting, contract negotiations and communication with inter-departmental staff to ensure professional productions from the program planning phase through performance day. Write University Performance and Lecture agreements and Deal Memoranda in accordance with University policies and procedures, manage master events calendar, and liaise with the California Franchise Tax Board (CFTB), University Accounts Payable, Business Contracts, and Risk Management staff regarding contract and/or tax withholding issues. Act as main point of contact for planning artist performances and delivery of contracted services. Collaborate with Mondavi Center's Artist Services unit and related staff responsible for artist hospitality, accommodations, and transportation, in accordance with terms of artist contracts, and ensuring adherence to University and Mondavi Center policies and budgetary guidelines.

Apply By Date December 11, 2024 at 11:59pm

Minimum Qualifications

• Bachelor degree or higher in a related field and/or equivalent experience/training.
• Experience in the preparation and management of performance and lecture contracts.
• Experience interpreting entertainment riders to ensure fulfillment of rider and artist contract.
• Experience using electronic scheduling/event software.
• Experience working in a dynamic environment with constantly changing priorities while maintaining a high level of productivity.
• Experience operating custom computerized systems for report development, creation of spreadsheets, and correspondence. Working knowledge of Microsoft Word, Excel, and Outlook in a Windows environment
• Experience using organizational and time management skills to work on multiple projects with competing deadlines; to establish goals and workload priorities; and to work under pressure of deadlines in a demanding environment.
• Interpersonal and communication skills to interacting with various constituencies from diverse cultural backgrounds and perspectives in a professional and discreet manner.

Preferred Qualifications

• Education or experience and appreciation for the performing arts and lectures to effectively research and evaluate various art forms preferred.
• Experience interpreting, explaining and applying University policies and procedures related to Business Contracts, catering, travel and reimbursement.
• Skill to apply/interpret various laws, regulations, and rules with which the University must comply including: audit guides, State tax withholding regulations, and the filing of Bureau of Citizenship and Immigration Services applications.

Key Responsibilities

• 40% - Program Management
• 45% - Contract Management
• 15% - Event Services

Department Overview

Located on the campus of one of the great research universities in the nation, the Mondavi Center is the premier performing arts venue in the Sacramento region. Each year, it presents speakers and artists from around the world and the nation, including leading musicians in classical music, jazz, world and roots music; modern dance, cirque and theater arts. The Mondavi Center team is built around a passion for the power of the arts expressed in its mission ("Illuminate. Educate. Connect.") and vision ("A campus and community where the arts are an indispensable part of life for all.") The Mondavi Center embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

In support of the MC Associate Executive Director (AED) the Artistic Administrator helps to organize and implement the Mondavi Center's programming initiatives.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr. - This position has a department budgeted salary ceiling of $80,900/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: EVENTS SPEC 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: M-F, 8-5 and as needed
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Restricted vacation during peak periods. Work occasional overtime, varied lunch hours, evenings/nights, weekends and holidays as needed, usually on short-notice to meet operational needs. Attend performing arts events at the Mondavi Center that take place primarily in the evening and on weekends.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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