Blank Assistant 3

#CA-DK

The incumbent assists with more than 20 clinical research studies, acting as a liaison between the Research Clinic and study personnel, and interacting with research families participating in studies. This position is responsible for day-to-day operations in the Alzheimer's Disease Research Center (ADRC) and for research database creation and maintenance that support clinical research staff and faculty in carrying out the research mission of the ADRC. This position is responsible for scheduling and following up with all enrolled ADRC participants. The position is responsible for assisting in creation and approval flyers for clinic research studies, brochures for programs, and promotional materials for events. This position will provide administrative support with purchasing for the ADRC's research studies and submission of reimbursements for the research studies, compiling and preparing data and information for meetings, and annual reporting to sponsors, the IRB, and leadership.

This position is an administrative resource for ADRC Institute faculty, staff, trainees, and visitors. The incumbent also assists with planning, management, promotion, and execution of internal and external events for the ADRC. The incumbent provides event design and budget reports to the faculty lead, Clinical Research Manager, or Director. The incumbent, in collaboration with the administrative team, determines vendors best suited to meet the requirements of the event and facilitates the scheduling of event space and completes purchasing for event related items. And the incumbent provides mentorship to volunteers, students, and less experienced event staff.

Lastly, this position serves as the building coordinator for the ADRC and proactively resolves facilities and operations issues.

Apply By November 29, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• CITI Certification for Biomedical Researchers and Good Clinical Practice (GCP) within 3 months of hire.
• High school diploma/GED or equivalent experience
• Experience interfacing with the public.
• Experience calendaring and scheduling complex projects with competing priorities.
• Experience working in a research clinic environment.
• Ability to demonstrate good interpersonal and communication skills including tact, diplomacy, flexibility, professionalism and hospitality with staff, trainees, faculty, visitors, other UCD/UCDH departments and outside vendors.
• Ability to establish a friendly, welcoming environment for individuals requesting information; maintain a courteous and calm demeanor, and to use a proactive approach to negotiate and persuade others to take required action.
• Organizational skills and attention to detail in maintaining multiple projects and large volumes of data. Independently assess and organize workload priorities in an appropriate way to accomplish a task or goal.
• Ability to maintain composure, efficiency and a positive, customer service-oriented manner during periods of peak workload, with frequent interruptions, under tight deadlines, and when interacting with challenging customers.
• Advanced computer literacy including proficiency with the following programs: Adobe Suite, and Microsoft Office,.
• Ability to be flexible and work effectively as a team member and independently with minimum supervision.
• Ability to independently recognize, define problem and identify resources to assist the customer in solving the problem.
• Possess written and oral communication skills to clearly and concisely share information, explanations and instructions to, and to elicit information from others with varying levels of ability to understand, including individuals who may not speak English.
• Knowledge of legal and ethical guidelines, including the maintenance of confidentiality and privacy of information. Ability to maintain confidentiality of sensitive matters, and to exercise discretion in dealing with controversial or potentially sensitive topics.

Preferred Qualifications

• Bachelor's degree in related field or equivalent experience.
• Experience with working with human subjects research projects and the UCDH Institutional Review Board
• Experience with creating, editing and managing data dictionaries in REDCap.
• Experienced professional with thorough knowledge and understanding of concepts, principles and practices of event planning, including event design, organization, and production, including maintaining a budget.
• Experience planning and managing complex events involving guests from multiple sources such as other public institutions, research institutions, private sector interests, and alumni.
• Bilingual in Spanish and English
• Experienced professional with thorough knowledge and understanding of concepts, principles and practices of event planning, including event design, organization, and production, including maintaining a budget.
• Ability to independently determine appropriate UCD/UCDH procedures and selection of methods for implementation of UCD/UCDH policy.
• Ability to perform assignments independently using good judgement to navigate novel situations.
• Knowledge of ADRC Administration, Research and Clinic, UCD/UCDH and School of Medicine goals and objectives required.
• Knowledge of UCD/UCDH graphic and publication standards
• Knowledge of University policies and procedures relating to the use of university facilities, event management and presentation, including crowd management and safety protocols.

Key Responsibilities

• 45% - Research Operations
• 25% - Research Administration
  
• 20% - Facilities and Administrative Operations
• 10% - Event Planning Assistance

Department Overview

The Department of Neurology conducts basic and clinical research on the nervous system and provides clinical care for people with neurological disorders, such as Alzheimer's Disease and other forms of dementia, epilepsy, movement disorders like Parkinson's and Huntington's Disease, tremor, dystonia, multiple sclerosis, neuromuscular conditions, headache, and sleep disorders.

Our faculty includes leading neuroscientists, who work to expand our knowledge of nervous system function, as well as neurologists and psychologists who provide diagnosis and treatment for adults and children. We partner with colleagues from throughout the health system and work closely with the Department of Neurological Surgery to provide multidisciplinary team management for nneurological disorders. We also offer cutting-edge diagnostic approaches, including advanced neuroimaging technologies and access to trials of new medications and other therapeutic modalities.

POSITION INFORMATION

• Salary or Pay Range: $28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Days
• Location: Alhambra Cannery (HSP051)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere