ADMINISTRATIVE ASSISTANT

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

Here at Air Products, we help our customers become more productive, energy efficient, and sustainable. With approximately 23,000 employees and operations in 50 countries, we serve customers across a variety of industries (over 30!) from food and beverage to medical, energy, and transportation

We are seeking an experienced Administrative Assistant for our Granite City Distribution facility located at 35 Northgate Industrial Dr. In Granite City, IL. This facility distributes oxygen, nitrogen, and argon and employs a fleet of drivers, vehicle mechanics, operators, and site leadership.

In this role, you will report to the Distribution Terminal Manager and perform a wide broad range of administrative duties, supporting managers, supervisor(s), drivers, operators, visiting engineers, EH&S support personnel, etc.

At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and great benefits for our employees. Check out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)

• 401k with 100% vested company core and match

• Annual Bonuses

• Paid Vacation, holidays + sick time

• Paid Parental leave (8 weeks for both parents)

• Backup Child and Adult Care benefit

• Adoption assistance

• Flexible spending accounts and (medical, dependent daycare)

• Life Insurance (AD&D- Paid for by Air Products), Supplemental AD&D

• Legal Plan & Identity theft coverage

• EAP (Employee Assistance Program)

• Many more supplemental benefits available

• Provide general administrative support to the site including operations, distribution, and management team.

• Receive and screen all inbound telephone calls, e-mails, and visitors to the terminal office; refer and/or redirect calls, e-mails, or visitors as applicable.

• Assist with distribution documentation associated with product deliveries, trip closings log review, and processing non-trip shippers, and assisting Contract carriers.

• Payroll verification and entry into payroll system.

• Assist in editing DOT logs, audit Driver logs, and maintain/update Driver records

• Assist personnel in the preparation of training sessions, safety meetings, social events, plant outages, and other meetings - make copies, locate and prepare materials, coordinate/arrange meeting facilities, etc. Follow up after meetings to complete associated data entry and filing.

• Participate in plant and regional committees in an administrative support role (i.e. Environmental, Health & Safety Training, Employee Recognition, etc.).

• Pick up, receive and distribute plant incoming and outgoing mail, and handle incoming/outgoing couriers.

• Responsible for operation of office equipment including fax machines, printers, scanners, projectors, etc.

• Order and maintain office and Driver supplies. Point of contact for the facility services, such as housekeeping and grounds keeping.

• Maintain filing of EH&S, and other regulated documents and participate in related audits.

• Maintain plant/terminal data files, purchasing files, plant manuals, check-sheets, logs, operating procedures and other process safety information for the plant/terminal.

• Work with IT support personnel to coordinate phone, computer, and related activities.

• Participate in quality audits and environmental, health and safety audits as needed.

• Work in SAP to create requisitions and receive goods and services.

• Work with purchasing to resolve purchase order quality and payment problems with suppliers and contractors in a timely manner. Arrange for payment of locally controlled supplier invoices.

• Arrange for material to go back to suppliers for exchange, repair, over shipments, etc. Includes coordinating customs paperwork.

• Resolve invoice discrepancies.

• Assist with spare parts (consumables) activities including spare parts inventory management and change orders.

• Coordinate statements and enter expense reports.

• Assist at other Air Product facilities in the area as required.

High school diploma/GED.

Integrity is a vital part of the Air Product's culture and employees are expected to uphold the highest ethical standards and communicate across all channels with respect and honesty.

Digital literacy:

• Demonstrated strong proficiency using Microsoft Office products, especially Excel.

• SAP experience is a plus.

Communication skills:

• Strong interpersonal skills and capability of interacting with a diverse team of people with various backgrounds and interests are essential.

• Excellent verbal and written communications skills.

• Exceptional phone communication skills shown by promptly answering and addressing incoming calls in a professional and pleasant manner.

Organizational skills:

• Excellent organizational skills and ability to manage competing priorities.

• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal direction. Detail oriented.

Soft skills:

• Possess a positive attitude, be willing to tackle new opportunities, and embrace tough challenges with a sense of ownership, energy and urgency.

• Ability to approach work both individually and as a member of the team. Ability to work independently and without supervision.

• Resourceful and flexible. High level of sound and independent judgment, reasoning, and discretion.

• Confident, personable, professional, and diplomatic.

• Customer-Service oriented.

Air Products proudly values the skills, dedication, and leadership that veterans bring to the table. As a veteran-friendly organization, we actively encourage and welcome veterans to apply for various roles within our company. We recognize the unique strengths and experiences that veterans contribute, and we foster a workplace that honors your service while providing a platform for professional growth.

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visitAbout Air Products.

We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.

We are an Equal Opportunity Employer (U.S.).You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.

Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at talent@airproducts.com. General application status inquiries are not answered by this mailbox rather you'll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.