Engineering Administrative Assistant

Come and join our team at this 605-room convention center hotel in the heart of downtown Oklahoma City. Our luxury hotel is located next to the Paycom Center(OKC Thunder), the Oklahoma Convention Center and across the street from the 70-acre Scissortail Park.

The property includes an all-day dining outlet (Seltzer's Modern Diner), an entertainment sports bar (OKC Tap House), specialty restaurant (Bob's Steak & Chop House), coffee shop (Park Grounds) and a retail outlet (RareBird Gift Shop). Additionally, guests can enjoy a Mokara Spa, fitness center and a rooftop pool and bar (CatBird Seat) complete with a fire pit, outdoor lawn and cabanas. The hotel offers 76,000 square feet of meeting and event space inclusive of a 20,000 square foot ballroom, 10,000 square foot ballroom, and a 4,200 square foot outdoor pre-function space that overlooks the park.

The Engineering Administrative Assistant's role is to provide technical and administrative assistance to the Engineering team and to assist the Director of Engineering and Assistant Director of Engineering in the operational aspect of the Engineering Department.

Fulfill general office duties: typing, filing, phone answering, etc.
• Proficient in Microsoft office suite (word, excel, outlook, PowerPoint)
• Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering Repair & PM logs using Synergy computerized work order system
• Maintain Engineering records for events
• Be familiar with Omni fire alarm procedures and other emergencies.
• Assist in maintaining all Engineering documentation and records.
• Able to keep accurate records and communicate using radio equipment.
• Report to work as scheduled while following the Time and Attendance Policy
• Maintain files and records with effective filing systems.
• Follow office workflow procedures to ensure maximum efficiency.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office, assisting in settling customer complaints or issues.
• Monitor office expenditures and handle all office contracts (service etc.).
• Monitor office supplies and inventory, and place orders.
• Assist in vendor relationship management.
• Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management and supervisory staff.
• Assist with Payroll by maintaining schedules, daily attestation, and requests.
• Is courteous, tactful, and helpful, but firm in enforcing hotel policies and procedures.
• Maintain utility log.
• Gathers and organizes all materials for End of Month reports including checkbook audits and CARE completion reports.
• Process purchase orders in Birchstreet.
• Open and close work request in Synergy.
• Maintain stationary supplies & proper filing systems.
• Prepare meeting timelines and documents for departmental and cross-departmental needs.
• Ensure work area is clean and clear of standing water, debris or any objects that can obstruct the job duties from being performed safely, efficiently, and effectively.

• Minimum six months administrative experience and/or customer services role with consistent guest interaction and guest resolution responsibilities. Hotel experience strongly preferred.
• Able to deliver and communicate to diverse crowd of associates.
• The ability to work in a fast-paced high-pressure work environment while executing delegated tasks and assignment.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers. This includes via email, telephone, and two-way radio.
• Ability to prioritize, organize and follow up on requests and needs in a fast-paced environment.
• Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary.
• Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.
• Highly motivated self-starter focused on quality, organization, guest service and teamwork.
• Must be able to work independently and successfully complete projects with minimal oversight.
• Exceptional organizational skills with the ability to prioritize and multi-task effectively.
• Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates.
• Must be willing to work a flexible schedule to include evenings and weekends as needed.
• Follow all aspects of job safety
• Move, bend, lift, carry, push, pull, and place objects weighing up to 30 pounds without assistance.
• Stand, walk or sit for an extended period or for an entire work shift.
• Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.
• Must live within 50 miles of the hotel.

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.