Name
IFS - Project Management Associate Posting Title
Project Management Associate Date Published
Thursday, November 14, 2024 Job Category
Internal Firm Services Advertised Location
US-MO-Kansas City, US-MO-Springfield, US-NC-Charlotte, US-NC-High Point, US-TX-Dallas
Description & Requirements
A member of Forvis Mazars' People team, the Talent Strategic Operations Project Management Associate facilitates project management activities for the firm's HR team and supports HR operations.
The Project Management Associate must be highly organized, with the ability to quickly adapt to changing priorities and enjoy the challenges of developing and improving processes in a dynamic organization. He or she must possess strong critical thinking, organizational, and written and verbal communication skills. The individual must exhibit both a professional presence and self-confidence in frequent interactions with HR leaders and regular interaction with People team members as well as representatives in other departments (e.g., Firm Technology Services, Communications, Marketing, etc.).
How you will contribute:
- Provide advanced support for projects through interacting with subject matter experts to understand project scope and progress, document status updates, monitor timelines, etc., to ensure greater probability of success and completion within established timelines and budgets
- Accurately complete data entry/maintenance in project management tool to reflect learnings from interactions with subject matter experts
- Schedule and participate in (with the potential to lead) project or program update calls
- Update BLIP resources (MP calendar, MP appointment reminders), create status presentations to Senior HR Leadership team, communicate with key People team project management contacts (BLIP team), etc.
- Create and implement project plans, upon request, to address project requirements, timelines, and dependencies
- Create and manage a project board, furthering overall Talent Team productivity on projects due to improved resource management
- Support M&A efforts through involvement in monitoring HR integration task completion.
- Establish and document processes, serving as a liaison between subject matter experts, system administrators and users
- Understand and apply the organization's policies and procedures, integrating learnings from compliance and operational activities to enhance HR resources
- Support HR forms maintenance and updates
- Support and assist in updating and maintaining protocols for recurring HR processes
- Monitor and respond to centralized support email
- Review and submit supplier invoice payment requests for payment ensuring proper budget coding and cost distribution
- Participate in management of documents for People team
- Assist People teams with research, documentation, internal communications, events, and other projects
We are looking for people who have Forward Vision and:
- Strong organizational and time management skills, with ability to multitask, adapt to changing priorities, and deliver effectively on ad hoc requests
- High attention to detail in review of written documents and disciplined approach to editing
- Keen listening skills
- Naturally collaborative and motivated by working a team agenda, with the motivation and ability to work independently as required
- Maintain the highest level of trust by keeping employee personal information confidential
- Able to manage multiple assignments at one time
- Able to work effectively in a fast-paced working environment
- Willingness to learn and research, particularly with the project management tool currently in use (Planview)
- Willingness to learn and apply best practices in project management
- Highly effective written and verbal communication
Minimum Qualifications:
- 1-3 years of experience using organizational and operational skills and/or an equivalent combination of education and experience required, 3-5 years preferred
- Bachelor's degree in a related field
- Advanced proficiency in Microsoft Office products (PowerPoint, Word, and Excel and Outlook)
- Efficient uses of Excel to convey project details, including tables and charts
#LI-KCMO, #LI-SGF, #LI-CLTU, #LI-HP, #LI-DFW,
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Forvis Mazars, LLP
Nov 19, 2024