Materials Mgmt Specialist III - Carilion Giles Community Hospital

Coordinates, administers, implements and assists in the development of the supply support system which operates efficiently and meets the needs of the patient and the site/organization Materials Management Department. Acts as Buyer for non-contract items and services, which may require clinical knowledge. May have high level of responsibility for acquisition, procedure development, maintaining, repairing and reporting errors for inventory control systems. Designs, runs, reviews and maintains reports for problem resolutions. May act as a lead.

• Performs/acts as a Buyer and coordinates pricing & selection of non-contract items and services with vendors as directed. Supports and helps to maintain new Vendor Access policies.
• In backorder situations finds acceptable clinical substitutions where necessary and communicates with stakeholders to prevent zero fills.
• Assures that assigned area purchases are in compliance with Carilion policies and procedures, vendor contractual agreements, guidelines for purchase authorization and requirements for consistent coding and nomenclature.
• Meets assigned department and Materials Management budgetary goals and department performance indicators or statistics.
• Exercises various cost controls over stock item inventories, consigned and non-consigned. This includes effective and efficient utilization of Lawson MMIS, product evaluations, timely phase-out of discontinued product, establishment of effective min/max levels and critical order points, resolution of zero picks, utilization of electronic receiving protocols and daily monitoring of critical supply levels to prevent the onset of critical shortages. Assists with PPI (Physician Preference Items) purchasing, inventory management and audit management.
• Consults with fiscal departments to assure proper coding of revenue items and makes recommendations to the materials management manager of revenue. Makes revenue recommendations relative to the Charge Master as directed.
• Coordinates and returns all nonstock and stock supplies and equipment for return to manufacturers or distributors for credit and/or repair. Coordinates with other departments closely on these returns.
• Serves as a contact and communciates with other health care facilities, as well as with sales reps and other stakeholders outside Carilion, to share information concerning availability of supplies/equipment, new products, and standardization of product lines.
• Responsible for developing procedures and recommending policy relating to the addition of new product lines to the automatic replenishment process. Responsible for training and execution related to these product lines and other lines assigned. May function as a project team lead for new projects, responsible for documentation of milestones and total project execution.
• Acts as an advocate for team cohesion and cooperation. Supports the MM Manager and Director in the execution of daily department priorities. Supports fellow Specialists to help drive performance in their areas, supporting overall team and department performance.

Education: High school diploma or GED. College degree desirable.

Experience: Five (5) years healthcare materials management or inventory experience with proven Excel spreadsheet skills desired. MMIS experience preferred.

Licensure, certification, and/or registration: Virginia Drivers License.

Other Minimum Qualifications: Excellent communication skills. Proficiency in Microsoft Office, e.g. Excel spreadsheets including formulas, sorting large amounts of data, and printing.. Familiarity with automated procurement and inventory control systems. Ability to act independently with minimum supervision. Ability to work with others in a team setting. Ability to meet deadlines within short time frames. Ability to perform repetitive tasks for long periods of time. Ability to perform in a continually changing environment. May be required to provide own transportation and travel distances of up to 150miles.

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