Project Coordinator - Office for Inclusivity and Readiness

Central Washington University is recruiting a Project Coordinator - Office for Inclusivity and Readiness to join our Management team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $45,303 - $54,363.50 plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~10,000 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave.

The Role:

This position manages the day-to-day operations of the Office of Inclusivity and Readiness. The Project Coordinator is the primary contact point and liaison between the center and all its shareholders. This includes internal and external partners, professional contributors, student organizations, etc. The Project Coordinator will manage and coordinate day to day incoming emails, calls, and other channels of communication; coordinate grant budget activities; coordinate projects; coordinate training session scheduling. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

- Engages as the primary contact and liaison between the center and all its shareholders. This includes internal and external partners, professional contributors, student organizations, etc.
- Manages and coordinates the day-to-day incoming emails, calls, and other channels of communication.
- Coordinates projects and training session scheduling.
- Plans, coordinates, and monitors scheduling of presentations.
- Understands and consistently utilizes CWU policies, procedures and practices.
- Coordinates and implements communicative functions of the Office of and Readiness.
- Develops and implements a strategic plan for communication with Office of Inclusivity and Readiness shareholders; evaluate communication outcomes and report to Office of Inclusivity and Readiness Director
- Facilitates collaboration between Office of Inclusivity and Readiness administration, faculty and staff and students, and other external stakeholders.
- Produces Office of Inclusivity and Readiness specific communications such as websites and newsletters for distribution both within the university and externally (e.g., to alumni, future students, corporate partners).
- Keep and publicize an Office of Inclusivity and Readiness activities calendar; monitor the university's master event calendar to minimize major event date duplication.
- Provides grant writing support for new engagement activities; research funding opportunities, compile data, and draft proposals. Coordinates grant budget activities.

- Supervision of Peer Mentors.
- Perform other duties as Assigned.

• Bachelor's degree in a related field or program.
• Demonstrated experience effectively organizing multiple work assignments, involving competing priorities to produce work products that are accurate, of a high quality and meet deadlines.
• Expertise using Microsoft Office Suite to produce written correspondence, create and maintain spreadsheets, databases, and receive and respond to e-mail inquiries, tasks, etc.
• Demonstrated excellent oral and written communication skills involving a variety of constituents that result in clear and effective communication.
• Project management and coordination skills.
• Event planning and execution skills.
• Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Programming and/or administrative experience with CWU.
• Experience with strategic planning and executing projects.
• Experience in recruiting, marketing, and/or fundraising.
• Experience in organizing large workshops/conferences.
• Experience with electronic calendaring, social media, webpage design and maintenance.
• Experience or interest in mentoring students from a variety of backgrounds.
• Life experiences that demonstrate an ability to contribute to CWU's commitment to inclusion and diversity.
• Potential to mentor and educate students who will serve diverse populations.
• Demonstrated commitment to improving access to higher education for students through various activities.
• Significant administrative project coordination experience.

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Don't meet every single requirement? At CWU we're dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you!

Salary: This position has a minimum annual salary of $45,303 and maximum annual salary of $63,424. The Hiring Department's expected hiring range is $45,303 - $54,363.50. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the hiring range is based on the candidate's current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch) / This grant-funded position is currently funded 1 year from the hire date. Continuation of this position past this date is contingent upon renewed funding being obtained.

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.