Program Assistant III

Utah State University
Commensurate with experience, plus excellent benefits
vacation time, paid holidays, sick time
United States, Utah, Logan
Nov 23, 2024
Program Assistant III Requisition ID: 2024-8584 # of Openings: 1 Location: US-UT-Logan Category: Customer Service/Support Position Type: Benefited Full-Time Job Classification: Non-Exempt College: E Eccles Jones Coll of Ed & Hum Svs Department: Inst for Disabil Res Policy & Pract Advertised Salary: Commensurate with experience, plus excellent benefits Overview The Center for Technical Assistance for Excellence in Special Education (TAESE) at the Institute for Disability Research, Policy, and Practice at Utah State University is seeking a Program Assistant III to provide event and general office support and process event/conference registrations. This position will provide support for the various events and conferences hosted by TAESE for various contracts. For over 40 years, TAESE's mission has been to improve results for infants, toddlers, children, and youth with disabilities by working in partnership with and increasing effectiveness of state and local special education agencies. TAESE is a close-knit team of professionals who are passionate about helping states and districts improve systems; we collaborate, communicate, work, and play well together. If you want to have purpose in your work and have fun doing it, please apply! Non-exempt positions are eligible for excellent benefits including: 13 paid holidays, earn 12 days of paid vacation leave and 12 days of sick leave per year, 50% tuition reduction for employees and dependents, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025. Responsibilities Provide event and general office support - 75% Record and transcribe information in verbal and written parent surveys with a high degree of accuracy, including data entry. Coordinate project materials for meetings/trainings, communicating with technical assistance specialist staff regarding priorities, progress, and deadlines. Ensure all outgoing materials have gone through the TAESE proofing process. Collate, copy, ship, and provide quality assurance for outgoing materials. Provide printing and materials support for all in person conferences and training events, including printing name tags and conference signage. Work with the lead TAESE Event Coordinator to ensure logistics and materials are prepared for in-person conferences and trainings. Provide onsite registration support, as needed, for in-person conferences. Build, monitor, and update registration websites and apps for various meetings as assigned by the TAESE Conference Coordinator. Create reports for conferences and send messages/reminders to conference participants, speakers, and sponsors using TAESE conference software. Assist with hosting, leading, and provide support for virtual meetings, as assigned by the TAESE Conference Coordinator. Answer TAESE main phone promptly and courteously, routing calls, and accurately answering questions. Meet deadlines and prioritize work appropriately. Process conference registrations - 25% Process registrations for TAESE conferences. Answer registration questions via phone calls and emails promptly and accurately. Process payments for meetings, including sending invoices and completing follow-up for outstanding invoices. Post check payments and deposits. Provide the TAESE Business Manager with information as needed to estimate conference income. Qualifications Minimum Qualification: Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree is required. Required Documents Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV". Contact information for three professional references to be provided in the Candidate Profile. Cover letter to be typed/pasted at the end of your application. Document size may not exceed 10 MB. Advertised Salary Commensurate with experience, plus excellent benefits ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights The Institute for Disability Research, Policy & Practice (IDRPP) is Utah's federally designated University Center for Excellence in Developmental Disabilities (UCEDD). The IDRPP opened its doors in 1972 and was the first UCEDD program in the U.S. to focus on the educational and social needs of children and adults with disabilities. Over the past 50 years the IDRPP has grown into one of the largest UCEDD programs in the nation and is recognized as a pioneer in research, training, technical assistance, and services for children and adults with disabilities, their families, and the professionals who serve them. The IDRPP is committed to hiring people with disabilities, veterans, and diverse individuals from all communities and backgrounds. We value visible and invisible differences, and we recognize that diversity makes us stronger. We welcome applicants who bring something different and unique to our organization. We value creativity, loyalty, and hard work. We believe that we can change the world and make it a better, more inclusive place for everyone, and we want to hire people who also believe that they can make a difference. Mission: We are working together to create inclusive communities and improve the lives of children and adults with disabilities and their families through sustainable innovation, collaborative research, responsive service, and interdisciplinary training and education. Values: We Innovate: We lead by developing dynamic, sustainable, forward-thinking programs and services. We Include: We demonstrate how to effectively work toward inclusive communities in our planning, programs, and services. We celebrate diversity in ability, race, ethnicity, culture, language, gender, sexual orientation, politics, and religion. We Collaborate: We forge partnerships. Working together makes us more effective and responsive to the current needs of our clients and communities. We Care: We do what we do because we care. We are making the world a better place for people with disabilities and their families. Funding Statement The Institute for Disability Research, Policy, & Practice is one of the largest research and outreach centers at USU, and we are largely funded through grants, contracts, and fee-for-service programs. All staff positions at the IDRPP are contingent upon funding, and all senior staff at the IDRPP with graduate degrees are responsible for helping to generate funding to support our operations and growth. College Highlights The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities. Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price. Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . About the Region U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute's 2022 ranking for best-performing small cities in the nation. updated 04/2024 https://careers-usu.icims.com/jobs/8584/program-assistant-iii/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6714ce9f6a08a449a2dc04ed656f9b29