Student Affairs Assistant

Job Summary:

The University of Colorado, College of Nursing has an opening for a full-time (1.00 FTE) Classified Staff position as a Student Affairs Assistant. The CU Nursing Student Affairs Assistant is responsible for a variety of duties and tasks in support of the Director of Admissions and Student Affairs, the Admissions Manager, and the Admissions and Student Affairs Team. Key responsibilities include managing office operations, ensuring compliance with procurement policies, overseeing budget reconciliation for the ASA team, and managing student workers. This role is vital for maintaining efficiency and effectiveness within the department. Other duties include providing administrative team support, performing data entry related to the admissions process and creating and revising office procedures and writing office procedure manuals, designing forms. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, updating online resources and information, and managing inquiries and interacting with the public The Student Affairs Assistant cares for the needs of the prospective and current students, faculty and staff, guests, and vendors of the College of Nursing.

Key Responsibilities:

General Administrative Support (50%)

• Acts as a front desk receptionist for the Admissions and Student Affairs Team of the CU College of Nursing on the Anschutz Medical Campus greets and assists internal and external visitors for the College. Answers general questions from students, faculty, staff, and other constituents.
• Manages central email inboxes for Admissions and Student Affairs, addressing inquiries and routing requests as required with an emphasis on timely, high-quality service.
• Assists current and prospective students by providing both verbal and written information on student services processes including the application process, admissions, enrollment, financial aid, student resources and services, etc.
• Processes incoming Admissions and Student Affairs mail, voicemail, faxes, and other external communication as needed.
• Creating and revising office procedures and writing office procedure manuals, designing forms
• Monitors office supplies/inventory of the Admissions and Student Affairs Team including marketing collateral, event supplies, office materials, and promotional products, and reorganizes storage as needed. Analyzes and makes recommendations for office operational needs, including equipment, workflow, and materials.
• Maintains Admissions and Student Affairs bulletin boards, brochure racks, and other information areas with transfer guides, career information, enrollment literature, etc.
• Schedules rooms for team meetings as needed.
• Hires, supervises, trains, and evaluates student workers. Assists in the management of student workers including scheduling and job assignments.
• Manage the posting of information on the Admissions and Student Affairs intranet.

Procurement and Expenses (20%)

• Ensures compliance with established procurement protocols including, but not limited to small-dollar contracts, independent contractor/scope of work, purchase orders, and approved pcard use.
• Utilizes purchasing systems (Concur, CU Marketplace, etc.) to place orders as necessary for Admissions and Student Affairs personnel
• Reporting/tracking of student employee hours. Ensure that work hours do not exceed budget or work-study allotment.
• Monitors Admissions and Student Affairs expenses by working with CU Nursing Finance to gather and report gathering and reporting budget information; facilitating and monitoring invoices and purchase orders, scheduling and reconciling expenditures.
• Assists with fiscal year budget planning.
• Training ASA staff on the department procurement process to ensure ASA's operational needs are met. Consult CU Nursing Finance regarding college and university-level procurement processes.

Admissions/Recruitment Data Entry (15%)

• Performs data entry tasks associated with the intake of admissions supporting documents
• Enters transfer credit for incoming students
• Enters data from various sources into Admissions and Student Affairs databases with an emphasis on accuracy and consistent data entry practices.
• Participates in admissions events as needed to help facilitate timely review of application and decision notifications
• Accurately evaluates application materials, organizes files, and coordinates information for a timely admission review.
• Provides comprehensive and accurate applicant statistical information (e.g. GPA) based on evaluation of academic credentials.
• Ensures that all applications adhere to the University and CU Nursing policies and procedures as they relate to admission requirements and application processing. Collaboratively resolves discrepancies in the application files before final admission is issued.

Event and Student Engagement Support (15%)

• Supports student affairs planned events and functions, including but not limited to assisting with catering, purchases, event marketing, set-up, and tear-down.
• Assists with event communications from Admissions and Student Affairs to staff, faculty, and students, such as email communications, and newsletters.
• Assists the Student Engagement Coordinator in managing the day-to-day needs of CU Nursing student organizations.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals - the VA, the nationally ranked University of Colorado Hospital, and the Children's Hospital Colorado where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen. Join us in our quest to boldly transform health together.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community, and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours worked per week as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

• Three years of experience in admissions, student affairs, customer service, business administration, and/or a closely related field.

Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment:

• Must be willing and able to attend ASA events that may occur outside of regular business hours and may occur off-site.

Preferred Qualifications:

• Experience working with students.
• Experience providing support over the phone and in person to diverse groups of customers.
• Experience with purchasing, tracking a budget, working with accounts payable, accounts receivable, and/or monthly billing reconciliation.
• Experience collecting, tracking, and inputting data.

Knowledge, Skills, and Abilities:

• Excellent customer service skills.
• Outstanding oral and written communication skills.
• Ability to verify the accuracy of your work.
• Excellent interpersonal skills.
• Proficiency in Microsoft Office.
• Ability to multi-task.
• Outstanding attention to detail.
• Ability to work independently.
• Willingness and ability to learn, flexibility, and adaptability.
• Ability to establish rapport with individuals from diverse backgrounds and ability to interact effectively with all levels within the University.
• Ability to take direction/follow instructions and use independent judgment to coordinate various projects and meet multiple deadlines.
• Analytical and problem-solving skills.
• Ability to effectively encourage compliance with processes, policies, and procedures.
• Time management, organizational skills, and ability to prioritize are key

How to Apply:

Questions should be directed to the College of Nursing Human Resources at CON.HR@ucdenver.edu

Application Materials Instructions:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 2 weeks after the posting date. Those who do not apply by this date may or may not be considered.

To apply, please submit the following materials to this posting:

• A cover letter and resume that specifically addresses the job requirements and outlines your qualifications.

Special Instructions to Applicants

Classified Staff positions have specific application requirements:

• Submit all required documents indicated in this posting and include a current email address and phone number.
• Please address minimum qualifications, competencies, and preferred qualifications in your cover letter, as these along with previous work experience will be used in the assessment process.
• Click here to view Veteran and other General Information regarding Classified Staff positions: https://www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

For those who meet minimum qualifications, the comparative analysis process will include one or all the following:

• Preferred Qualifications Application Review based on the preferred qualifications listed in the posting.
  
  
  
  • Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials. Note: Candidates are not physically present for this portion of the comparative analysis.
  
  
  
  
• Interviews based on the job requirements, preferred qualifications, and competencies listed in the posting.
  
  
  
  • Candidates will be evaluated, scored, and ranked based on oral responses
  • Interviews may be over the phone, videoconference or in-person
  
  
  
  

You will be notified via email if the comparative analysis process changes or includes additional assessment tools other than those listed above.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $4,154 to $4,818.83 per month ($49,848 to $57,826 per year).

This position is eligible for overtime compensation.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

If you have prior state-classified service in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024. For more information about the Step Pay Program, please visit the 2024 Step Pay Program for State of Colorado Employees | DHR.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.