Administrative Specialist III

University of Arkansas
United States, Arkansas, Pine Bluff
1200 North University Drive (Show on map)
Jan 10, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Clerical Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Pine Bluff The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty. For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students - a chance to advance. The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential. You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs,more than thirtyUndergraduate programs, Master's degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad. Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program. Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy. As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same - to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400 . Department:Military Sciences Department's Website: Summary of Job Duties:Duties: The Administrative Assistant Ill oversees the day-to-day operations in the Military Science Department: completes and types various correspondence maintains files in accordance with current Army Records Keeping Systems researches student information on the UAPB College System assists in the preparation and coordination of department events assists in developing and/or revising policies, procedures, and directives based on research findings compiles data relating to Electronic Personnel Security Questionnaires for security clearances for the Department of Defense Medical Examination Review Board processes physicals interprets institutional and program policies and procedures maintains an appointment calendar makes travel arrangements and maintains travel calendar for supervisor compiles financial information to assist with budget proposals and monitors expenditures directs preparation and filing of program documents with state and federal agencies prioritizes correspondence assists with training new personnel will have regular contact with the Pine Bluff Arsenal, general public, students, and program related federal agencies Workday access, to include ordering, request and maintain ROTC/UAPB budget order printings, books, maintenance requests as well as any other UAPB specific programs utilized in day-to-day operations by "school/ department" Occasional work other than previously listed may require ensuring program success such as access to the following systems as an alternate user at a minimum: UAPB postal services, Cadet Command Information Management Module (CCIMM), Defense Travel System (DTS), iPERMS, DOD MEDICAL EXAMINATION REVIEW SYSTEM (DODMERS); IPPS-A & ROTC Blackboard. Qualifications: Prefer College graduate Previous experience as Administrative Assistant Prefer experience with the Military, ROTC or JROTC Working knowledge of Office automation as well as computer "Office" software; Multitask Additional Information: Must be able to complete a background check and HIPAA training Cannot have convictions for any Felony, embezzlement, financial crimes, crimes to person or identity, forgery etc. Salary Information: Commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants (Please upload all required documents in the "Resume" attachment section of your application to be considered for this position): Recruitment Contact Information: Sharron Williams Employment Manager 870-575-8403 All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: Frequent Physical Activity: Occasional Physical Activity: Benefits Eligible:Yes