Administrative Assistant

About Us

Inform Diagnostics, a Fulgent Genetics Company, is a nationally recognized diagnostics laboratory focused on anatomic pathology subspecialties including gastrointestinal pathology, dermatopathology, urologic pathology, hematopathology, and breast pathology.

Founded in 2011, our parent entity, Fulgent Genetics, has evolved into a premier, full-service genomic testing company built around a foundational technology platform.

Through our diverse testing menu, Fulgent is focused on transforming patient care in oncology, anatomic pathology, infectious and rare diseases, and reproductive health. We believe that by providing a wide range of effective, flexible testing options in conjunction with best-in-class service and support, we can redefine the way medicine is managed for patients and clinicians alike.

Since integrating with our therapeutic development business, Fulgent is also developing drug candidates for treating a broad range of cancers using a novel nanoencapsulation and targeted therapy platform. By merging our fields of expertise, we aim to become a fully integrated precision medicine company.

Summary of Position

This position is responsible for providing administrative support to the Boston Medical Practice. Administrative support includes meeting and calendar coordination, arranging travel, processing expense reports, PTO and CME management, ordering supplies, connecting calls, and other basic admin functions. This position also acts as a liaison between Pathologists and the IT helpdesk, Sales, and other internal customers. Responsibilities also include supporting daily Pathologist activities including slide organization, pulling slides, and determining sample volume analysis and distribution.

Key Job Elements

• Provide administrative support to the Director of Dermatopathology, Pathologists, Director of Medical Practice Operations, Director of Laboratory Operations, Laboratory Manager, Quality Assurance Coordinator, other management personnel, and laboratory/pathology department staff.
• Manage information flow via telephone, email, and interaction with departments, operations, leadership, medical staff, and outside vendors.
• Use independent judgment in redirecting and deferring calls and emails.
• Prepare and manage correspondence including highly confidential information.
• Maintain and update calendars, schedule meetings, coordinate agenda preparation, transcribe and disseminate meeting minutes, and coordinate department activities.
• Initiate action as applicable following meetings.
• Track pathologist PTO and CME.
• Work on special projects as assigned.
• Perform all functions according to established policies, procedures, regulatory and accreditation requirements, and applicable professional standards.

Knowledge/Experience

• High School diploma (or equivalent) plus 1 - 3 years of experience as a medical office administrator or medical transcriptionist is required.
• Laboratory administrative experience is highly beneficial but not required.
• Excellent typing skills, up to 50 words per minute.
• Excellent planning, organizational, and multi-tasking skills.
• Proven project management skills, including the ability to work independently and under pressure with the initiative to see a project through from start to finish.
• Ability to professionally handle confidential information is critical and required.
• Demonstrated ability to shift direction in response to changing work situations is critical.
• Able to work under pressure and meet deadlines.
• Strict attention to detail and organization. Precise when performing clerical tasks.
• Possess a high degree of flexibility, accountability, and responsibility.
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use. Ability to learn new computer systems.
• Drive for Results (Service, Quality, and Continuous Improvement) - Ensure procedures and processes are in place that lead to the delivery of quality work.
• Communication - Proficient verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization.
• Effective human relations skills and courtesy in dealing with team, other departmental members, vendors, and visitors to the office space.
• Teamwork - Commitment to the successful achievement of team and organizational goals.
• Customer Service Focus - Demonstrate a focus on listening to and understanding employer needs.'

Environment

Fulgent Therapeutics LLC is an Equal Employment Opportunity Employer.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

Please note that Fulgent (and its affiliated companies, including Inform Diagnostics and CSI Laboratories) does not accept unsolicited information and/or resumes from search firms or agencies for our job postings. Search firms or agencies without an applicable contract and/or express approval to recruit for the role in question - that choose to submit a resume or client information to our career page or to any employee of Fulgent - will not be eligible for payment of any fee(s), and any associated shared data will become the property of Fulgent.