Administrative Assistant Sr

Position Description:

As an Administrative Assistant Sr in the Department of Medicine you will perform routine and advanced administrative duties for the Division of Infectious Disease requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Support faculty, advanced practice providers, and staff by anticipating and initiating action regarding administrative functions.
• Coordinate and lead projects and track status/progress
• Coordinate and maintain schedules, meetings, and tasks associated with meetings; appointments; and travel itineraries; as well as maintain calendars for assigned faculty and staff.
• Assist with curriculum vitae maintenance and updating of the Faculty Collaborative Database
• Use complex functions of a variety of computer applications and technology. Maintain programs and troubleshoot problems as needed
• Screen telephone calls, faxes, assist visitors, and resolve complex inquiries
• Collaboratively share group functions with other administrative team members
• Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence. Proofread documents for accuracy and correctness
• Distribute mail and organize filing systems accurately maintaining records
• Process payment requests, requisitions, and invoices
• Compile data and information from multiple sources to prepare reports

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. This includes proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience in Epic medical records system not required but preferred. Advanced technology skills, including understanding of both Microsoft and Apple operating systems. Experience in using web-based applications. Organization, time management, interpersonal, communication, and problem solving skills.

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Preferred Schedule:



M-F 7-3:30 (firm)

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Bachelor's Degree

Preferred Experience: 5 years of experience in a support role with 2 or more years supporting executive professionals or in an academic or healthcare setting

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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