CTD Temporary Summer Office Manager

CTD Temporary Summer Office Manager

CTD Academic Summer Camp at Northwestern University

Academic Office Managers (AOMs) provide administrative support to the Academic Directors (ADs) and to CTD administrative staff. AOMs help manage the day-to-day activities for the academic office of the Summer Program. Tasks include, but are not limited to, staffing the academic office, family and student communication, attendance tracking and verification, running errands, word processing, data collection, arranging and coordinating field trips, planning for and purchasing staff meals, assisting with student evaluations, and other clerical tasks.

Employment Dates and Salary

Full-time, on-campus work: June 16 - August 8, 2025, June 29 and July 20 (Sundays) required

Hours: Monday - Friday, 7:30 a.m. to 4 p.m.; daily one-hour unpaid break

Salary: $19.00 per hour; 37.5 hours per week max

Qualifications

• Office or project management experience required.

• Superior organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively.

• Must be flexible and have a positive disposition while working in a fast-paced environment.

• Computer proficiency and experience with cloud-based computing required.

• Must be able to lift 40 + lbs.

• Must have a valid U.S. driver's license.

• Must be able to traverse distances of at least one mile with or without accommodation.

General Responsibilities

• Learn, implement and CTD and Northwestern Policies and Procedure and the CTD Honor Code.

• Be knowledgeable of administrative policies and NU procedures that must be implemented in the Summer Program office.

• Assist CTD administrative staff and ADs in preparing for instructional staff training.

• Assist with preparations for the program and distribution of class and staff lists and other program materials.

• Organize and schedule academic field trips, staff meal purchasing, and transportation requests.

• Provide front-of-house hospitality and customer service to internal and external program stakeholders.

• Triage student health supports to identify necessary care for students who aren't feeling well.

• Oversee procedures for and accurately record student attendance.

• Manage daily communications regarding meetings and notifications regarding student, staff, scheduling, and academic issues.

• Accurately track purchases and receipts, maintaining accurate financial records; communicate regularly with Summer Program Coordinator regarding requests, purchases, and budgets.

• In coordination with the Supply Manager, deliver and pick up needed supplies from external classroom sites as needed.

• In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling.

• Assume program-related responsibilities as requested by CTD administrative staff.