Education Programs Administrat

Thomas Jefferson University & Jefferson Health
United States, Pennsylvania, Philadelphia
Jan 07, 2025
Job Details PRIMARY FUNCTION: The Education Programs Manager/ Administrator will manage the educational programs in the Department of Medical Oncology, including Undergraduate Medical Education (UME), Graduate Medical Education (GME) and Continuing Medical Education (CME). They will support the Director of Educational Programs, Medical Oncology as well as the program director for the Hematology and Medical Oncology Fellowship Program. They will have responsibility for managing the other coordinators of educational programs within the department. This will include but not be limited to, coordination of clinical and didactic educational activities at all levels, training and supporting staff with responsibilities for UME, GME and CME. It also includes support for other trainees, including residents, students and visitors from other institutions and those requesting observer-ships. Coordination includes advance and contingency planning for student and faculty sessions, events, and meetings, as well as effective problem solving to ensure smooth delivery of the GME and UME programs within the department. This person will work closely with the Hematology/ Medical Oncology Fellowship Program Coordinator (Education Coordinator III), so that both parties will be able to cover absences and vacations for each other. With the growth of the Department of Medical Oncology within the Jefferson enterprise, and the status as an NCI Comprehensive Cancer Center, it is imperative that the educational programs exist at all levels to foster the clinical and research missions, the training of experts in our field and the maintenance of that expertise in our faculty/ attending physician staff. The administration of the educational programs includes working with coordinators at multiple sites to facilitate: fellowship training for TJUH fellows as well as visiting fellows from nonTJUH sites, clinical and didactic training at Jefferson (TJUH and Center City campus) for TJUH residents and visiting residents from non-TJUH programs including other Jefferson sites, undergraduate medical training from SKMC, undergraduate university observers, non - Jefferson physician observers, CME activities for Jefferson physicians and by Jefferson physicians, and non-ACGME accredited advanced fellowships (e.g. Transplant and Cellular Therapy, Cutaneous T Cell Lymphoma). Job Description ESSENTIAL FUNCTIONS: Coordinates and communicates faculty teaching/clinical supervision of trainees, evaluation of trainees and supports other faculty curricular needs as assigned Manages UME, GME and CME coordinators in the Department of Medical Oncology. When there is not a specific coordinator in these roles, works with administration to find support (partial FTE) for specific tasks/ roles. Fulfills the roles of UME, GME and CME coordinators when needed (e.g. absence, vacation). Trains UME, GME and CME coordinators regarding scheduling, coordination of tasks, ACGME and LCME guidelines. Works closely with the Hematology/ Medical Oncology Fellowship Program Director and Fellowship Program Coordinator to ensure that the program is successful, particularly during recruitment and onboarding. Works closely and communicates regularly with trainees and faculty to maintain accurate and current databases of all documents, rosters, timelines, policies, procedures, and performance metrics in shared network folders to optimize team performance. Interprets and applies ACGME requirements for multiple stakeholders including trainees, program director, associate program directors and faculty. Remains abreast of changes which include an understanding of the new milestones criteria and ability to apply it to fellow review and evaluation. Anticipates and meets information expectations and deadlines of multiple offices and rotation sites to provide for a seamless fellowship experience, as well as resident and student experiences. This includes the Department of Medical Oncology, the Division of Hematology in the Department of Medicine, and all non-TJUH training sites. Coordinates activities related to the resident process and experience which requires independent thinking, assimilation of information and formulation of recommendations to the Director of Educational Programs, Fellowship Program Director and other Administrators as needed. Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions: Responsible for calendaring/communicating schedules and assignments related to educational programs and complex meeting management requiring interaction and follow up communication with multiple participants Organizes and coordinates meeting logistics including room reservations, catering, AV, and other necessary space accommodations. Multi-task current and upcoming/future curricular components throughout the academic year Works closely with the Hematology/ Medical Oncology Fellowship Program Director and Coordinator to manages the interview season and NRMP fellowship match, including communication with applicants and interviewers, maintaining THALAMUS & ERAS (Electronic Residency Application System) database and coordination of rank meeting. Works autonomously and manages yet part of a team to balance competing priorities and deadlines providing excellent customer service and displaying behavior consistent with Jefferson values. Provides support and meets regularly with the Director of Educational Programs and the Hematology/ Medical Oncology Fellowship Program Director concerning office management issues and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness. Develops, implements, and oversees the maintenance of filing, record keeping, and distribution of materials and other program systems Perform administrative assistant functions when needed to support other faculty members in the Department of Medical Oncology and/or support projects in the Department of Medical Oncology. Maintains a database of CME activities that can be provided by faculty and CME activities completed by faculty Maintains a database of mentorship program activities and projects within the department. Performs other duties as assigned by the Director of Educational Programs and the Hematology/ Medical Oncology Fellowship Program Director EDUCATIONAL/TRAINING REQUIREMENTS: High School Diploma or GED, Bachelor's Degree preferred. EXPERIENCE REQUIREMENTS: A minimum of 5 years prior related experience; higher education experience preferred. ADDITIONAL INFORMATION: High-level proficiency of entire Microsoft Office Suite, and learning management systems (i.e. Canvas ). New Innovations, Epic (related to scheduling - not patient care), Zoom and other video conferencing platforms. Work Shift Rotating (United States of America) Worker Sub Type Regular Primary Location Address 834 Chestnut Street, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.