Development Assistant, Gevirtz Graduate School of Education

Position Number: 40077738

Payroll Title: BLANK AST 3

Job Code: 004722

Job Open Date: 1/8/25

Application Review Begins: 1/24/25

Department Code (Name): DEVL (DEVELOPMENT)

Percentage of Time: 100

Union Code (Name): CX

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.44 to $29.78/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.44 to $40.76/hour.

Work Location: Education Building - 4203

Working Days and Hours: Mon - Fri; 8 - 5

Benefits Eligibility: Full Benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Assists with all aspects of planning, analysis, implementation, and ongoing administration of the Development activities required to support a successful and complex Development Team (D-Team) in Gevirtz Graduate School of Education (GGSE). Manages online calendars, screens incoming calls, and makes travel/entertainment arrangements for D-Team; completes and tracks administrative paperwork related to gift processing and budget expenses in compliance with policies and procedures; supports with the generation of gift documentation, donor correspondence, and donor stewardship communications; maintains electronic and hard-copy files related to D-Team activities; compiles data and reports from various sources including Advance database, requiring high degree of initiative, confidentiality, discretion, and strong analytical/technical capacity; assists with planning and execution of donor events; supports D-Team social media activity and administrative tasks related to online community development; works collaboratively with various administrative support staff members from GGSE and Central Development; handles confidential, high profile, and time sensitive matters involving senior UCSB administrators, faculty, staff, collaborating institutions and the donor community, requiring discretion and highly professional written and verbal communication. #LI-KA1

Required Qualifications:

• High school diploma or equivalent experience
• 1-3 years using exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
• Excellent grammar, composition and proofreading skills.
• Excellent computer skills including proficiency in Word, Excel, PowerPoint, Internet and e-mail and demonstrated ability to quickly learn various software programs.
• Ability to maintain strict confidentiality in all aspects of work.

Preferred Qualifications:

• Ability to work independently as well as work as part of a team.
• Strong organizational skills and unfailing attention to detail and accuracy.
• Ability to prioritize duties and achieve planned goals for a complex program.
• Ability to work under tight and shifting deadlines.

Special Conditions of Employment:

• May be called upon to work occasional evenings and weekends at various Development Office, Institutional Advancement or campus-wide events.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Administrative Support - - As scheduling assistant to D-Team, identifies, coordinates and implements priorities, and resolves conflicting requests. Schedules appointments and arranges meetings with donors, community members, students, university officials, faculty, and administrators. Makes travel, entertainment, and meeting arrangements, including meetings and receptions held on campus. Scheduling activities may include arranging for catering, invitations, parking, room reservations and follow-up activity in coordination with events planning staff. Completes and processes all university forms for travel and entertainment, including approval requests, advances, vouchers and check requests. - Screens all incoming phone calls and mail for D-Team. - Maintains budget and donor files for the D-Team. - Reviews all department paperwork submitted for the D-Team, secures required signatures, ensures compliance with policy/audit requirements, and independently resolves problems related to administrative processes. - Provides coordinated administrative support for the D-Team, effectively anticipating and performing multiple tasks, recognizing and solving problems, facilitating a wide variety of requests, and managing demands in an environment of shifting priorities and deadlines. May be called upon to work occasional evenings or weekends at events hosted by the GGSE, the Development Office or Institutional Advancement, such as donor receptions, Foundation Board Meetings, or Commencement, etc. - Completes other duties as assigned.

• 35% Fundraising & Donor Relations Support - - Reviews gift reports to: independently determine and execute related administrative tasks; and prepare donor correspondence and stewardship communications. - Compiles and reviews complex donor and gift data contained in the Advance database to independently design and produce comprehensive reports to: prepare the D-Team for personal solicitations and contacts with donors and prospects; develop travel priorities and engagement strategies. - Creates, shares, organizes, and analyzes data for various business purposes, using Advance, Excel, Word, PowerPoint, and other software. - Communicates with donors, prospects, volunteers, trustees, key university administrators, faculty, staff and community leaders. Discretely and professionally handles sensitive information and complies with all appropriate UCSB policies and procedures. - Creates and maintains electronic and hard-copy donor files for the D-Team, and uses data contained in these files to provide reports and executive level correspondence to assist in all aspects of fund-raising activities. - Performs preliminary research on prospective donors and acts as liaison to staff in Central Development Office to obtain necessary gift reports and background information for the interactions and meetings with senior administrators, faculty, trustees, donors and volunteers. - Organizes meetings on behalf of the D-Team with major donors, prospects, volunteers and senior administrators. - Prepares meeting materials using various software (MS Word, Excel, PowerPoint, PDF, etc.). - Tracks fund-raising goal deadlines. - Completes other duties as assigned.

• 25% Strategic Communications & Outreach - - Supports in development of strategic communication, outreach and marketing materials for fundraising purposes for the GGSE. - Assists with the writing, synthesis, and production of GGSE donor-facing documents/messages including stewardship letters/notes and impact reports. - Assists with online audience development, communication, outreach, marketing, and public relations relating to development efforts for GGSE. - Works in close collaboration with D-Team and GGSE communications team on outreach efforts. - Supports the D-Team, GGSE communications team, and the Central development communications team to support audience development/online community expansion, consistent messaging, branding, and social media strategies. - Completes other duties as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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