Administrative Assistant II

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? The Weitz Company is hiring an Administrative Assistant II for our office in West Palm Beach, Florida. The Administrative Assistant II plays a crucial role in keeping the business unit organized and the office running smoothly. This role must be able to work onsite Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you!

The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You'll Do:

• Provide excellent administrative support to the General Manager and overall business unit
• Accurately prepare, review, and approve expense reports
• Prepare notes and presentations for staff meetings
• Input data and update documents and contracts
• Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files
• Coordinate events, meetings, and travel arrangements for team members
• Communication information in a professional and timely manner
• Provide coordination for the business unit including:
  
  
  
  • Scheduling onsite interviews
  • Scheduling pre-employment testing for new hires
  • Coordinating and hosting new employee onboarding for salaried employees
  • Maintain hourly staff files electronically
  
  
  
  
• Assist with various office manager duties
• Provide support to the Receptionist

What We're Looking For:

• Experience:
  
  
  
  • 3+ years of experience working as an administrative assistant
    
  • Experience with AIA contracts is a plus
  
  
  
  
• Skills:
  
  
  
  • Extremely organized and comfortable multi-tasking
  • Positive attitude and excellent interpersonal skills
  • High level of professionalism and tact
  • Ability to anticipate needs
  • Excellent written and verbal communication skills
  • Desire to provide quality work in a timely manner
  • High level of confidentiality
    
  
  
  
  
• Technology:
  
  
  
  • Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook
  • Ability to learn specific job-related software upon hire
  
  
  
  
• Additional Requirements:
  
  
  
  • Ability to work in the office Monday - Friday during regular business hours
  • A desire to partner with Human Resources (HR) to set employees up for success and create an excellent employee experience
  
  
  
  

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
• Employer-Paid Short- and Long-Term Disability Programs
• Employer-Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.

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