Events Specialist 1 - 133946

Under the direct supervision of the Special Events Manager, the Events Specialist 1 will serve as the event coordinator, offering event support for Events Specialist 2 and Event Specialist 3 for all internal and outward facing Jacobs School events. These events are high profile in nature, support the Jacobs School's strategic goals and objectives, increase opportunities for interaction between the School and the community, and reflect the high standards of the University.

The coordinator will assist with all day-to-day operations of both in-person and virtual event planning, including menu selections, vendor procurement, contract review, RSVP management, and day-of support. Additional administrative tasks related to the events will also be part of the role, such as supporting file and document organization, creation of Zoom platforms and back-end support for virtual events.

~ Cover letter required for a complete application.

• Knowledge of concepts and principles of effective event planning and production and public relations. Including event design, organization and production.

• Basic knowledge of the campus, its mission, vision, goals, objectives, achievements and infrastructure.

• Organizational skills to effectively coordinate and track multiple details. Ability to work professionally under pressure and tight deadlines ensuring excellent customer service.

• Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities. Active listening and effective collaboration skills. Thorough knowledge of the fundamentals of writing, grammar, syntax, style, and punctuation.

• Ability to complete simple tasks with established deadlines; attention to detail. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

• With training, ability to use computers and computer software appropriate to work tasks. Proficiency working with computer and information management systems (e.g. Google suite, Adobe Photoshop, etc.). Knowledge of computer applications for publishing, image handling, and/or web production.

• Demonstrated experience with purchasing, entertainment, and travel reimbursements.

• Ability to work well as a team member, integrating functions and responsibilities with other staff members.

• Demonstrated ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgment, take initiative, demonstrate flexibility, and maintain composure while working under pressure of frequent interruptions and changing priorities with strict deadlines.

• Demonstrated problem-solving skills to quickly and accurately assess, define and resolve complaints, discrepancies and errors.

• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

• Cover letter required for a complete application.

• Bachelors' degree in related area and / or equivalent experience / training.

• Must be available to work overtime and weekends, as required.

• Background check required.

• This is a 100% Contract position until June 18, 2025, with the possibility of extension or conversion to career status.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace