Administrative Associate

Position Description:

As an Administrative Associate in the Kern National Network you will perform high level clerical and administrative functions for national program office and support the work functions of the Kern National Network for Flourishing in Medicine National Director for Partnerships and Strategy, such as: drafting correspondence, scheduling appointments, organizing and maintaining electronic files, preparing materials and providing information to partners.

Primary Functions

• Create workflow charts, spreadsheets, databases, standard operating procedures, and templates.
• Create reports, presentations, minutes, letters, memos, and forms.
• Manage busy executive calendars, coordinate meetings with high-level partners, including Deans, Presidents/CEOs, Executive Directors, etc., and prepare pertinent agendas or materials.
• Provide resolution to inquiries and prioritize issues and routing inquiries as appropriate.
• Expertly coordinate travel and prepare and maintain trip kits for each trip requiring pre-trip coordination and post-trip follow up.
• Advise on the scheduling of meetings, events and travel in the wider context of the activities and events of the program office.
• Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Support a variety of meeting functions - in person and virtual, including setting up zoom, reserving space, ordering food, etc..
• Support recruitment efforts for the program office and aspects of the onboarding experience.
• Monitor some department expenses and summarize financial information including travel expenditures, preparing expense reimbursements and purchase orders and check requests as needed.
• Support and potentially supervise junior administrative staff.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

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Preferred Schedule:



M - F, 8am-5pm

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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