Administrative Specialist - Administrative Sr.

Georgia State University
$40,000 - $45,000
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jan 24, 2025
Description : Administrative Specialist, Admin Sr Division of Finance and Administration Georgia State University The Division of Finance and Administration contributes to Georgia State University's teaching, research, and public service mission by providing the university community and the institution's constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is seeking to hire an Administrative Specialist, Admin Sr. WHAT MAKES GSU A GREAT PLACE? Flexible work environment. Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: This position will be responsible for assisting with some of the PCard duties, including tracking sales tax violations, splitting transactions on PCard and assisting with clearance form closeouts. DUTIES AND RESPONSIBILITIES INCLUDE: Provide customer service over the phone & in person to GSU staff, students and vendors. Enter/Update vendors in the vendor database for the University in PeopleSoft (Spectrum) Financials. Runs TIN (Taxpayer Information Number) matching through the IRS (Internal Revenue Service) and GIACT system. Issue tax exemption and W9 forms to vendors when needed. Enter currency codes and rate type for vendors. Ensure that mapping is complete on added/updated vendors. Mapping makes sure all information is transferred to various screens in PeopleSoft, so that the information is available for Financials. Assists end users and buyers with questions (vouchers, PO's and vendors). Enters vouchers for Business Service/Purchasing in PeopleSoft (Spectrum) Financials. Assists the Spectrum Office with special requests as it relates to vendor management. Serve as the EFT coordinator for the University. Adds university building codes and locations to the Spectrum system. Maintain Purchase Card for Department (conference registrations, membership dues, any payments that do not require a purchase order). Answer vendor database questions from colleagues. Assist with retrieving requested documents for auditing purposes. Orders and maintains office supplies. Process Travel requests for department. Open and close the Purchasing office. Open and distribute incoming mail to the staff members of Purchasing. Receive bids from vendors and make certain that time stamp is affixed. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree in a related field and three years of related experience. Preferred Requirements: Excellent customer service. Excellent written and verbal communication skills. Proficiency with Microsoft Office applications, and aptitude for learning new software and systems. Ability to maintain confidentiality. College/Business Unit : Comptroller/Financial Services Department : Purchasing Location : Atlanta Campus Shift : 8:30AM - 5:15PM Salary : $40,000 - $45,000 Pay Grade : 14 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 01/23/25, 5:14:41 PM Closing Date : 02/07/25, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume #LI-DB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.