New

HR Coordinator

University of Georgia

retirement plan

United States, Georgia, Athens

Jan 28, 2025

Posting Details

Posting Number	S13157P
Working Title	HR Coordinator
Department	Terry-Finance & Admin
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday 8:00 am - 5:00 pm
Advertised Salary	$65,000-$69,000 + commensurate with experience
Posting Date	01/28/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	03/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	HR/EEO/OD Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The Human Resources Coordinator will serve as part of the Human Resources Team in the Terry College of Business. This position is responsible for human resources functions in the College and serves as the backup for the HR and OFA Liaison. This position applies, communicates, and promotes human resources procedural best practices in hiring, position management, and general HR support of all position levels for the college. This position ensures work and activities are ethically compliant related to confidentiality, security of information, and fiscal accountability. The Human Resources Coordinator is knowledgeable of university policies and procedures and ensures all aspects of the human resources function are focused on providing a user-friendly, positive culture of customer service, good communication, attention to detail and policy, efficiency, timeliness and continuous improvement.
Knowledge, Skills, Abilities and/or Competencies	Exemplary communications skills (both written and verbal). Organizational and leadership skills Demonstrates a commitment to outstanding customer service Ability to multitask and manage multiple projects Exercise independent judgement and sound decision making skills Goal oriented Ability to manage and secure confidential information Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct Ability to work with a wide variety of constituents Strong technical skills working with a variety of platforms Exhibits behavior that supports the mission, vision and values of the University of Georgia
Physical Demands	Working in a normal office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Support departments in employee lifecycle of faculty, staff and students

Perform all actions in UGAJobs to process and maintain Terry College positions and position postings for new hires, promotions, and transfers
Advise College hiring units on the hiring processes for both faculty and staff, communicate current policies, posting requirements, pre-employment background investigations, offer letters, and UGA Onboarding.
Manage college level UGAJobs actions including reclassifications, replacements, and new positions.
Conduct thorough job analyses to accurately classify new and updated positions and determine exempt or non-exempt status.
Review position updates to ensure alignment with job responsibilities and organizational changes on an annual basis.
Assist candidates through hiring process.
Establish and maintain best practices.

Percentage of time

Duties/Responsibilities

Support employment and compensation functions

Provide guidance to units and departments on all HR functions.
Manage staff salary action requests for budgetary and organizational. compliance, appraise need, and make recommendations to leadership.
Provide current and prospective employees with information regarding policies, job duties, working conditions, compensation, opportunities for promotion, etc.
Provide unit and department heads with information on exit interviews and separation notices upon employee termination or retirement.
Facilitate classification changes for Affordable Care Act or USG compliance.
Coordinate with departments on hiring international staff in conjunction with the Office of International Education regarding visa requirements.
Initiate and track DocuSign signature routing for human resources documentation and forms.

Percentage of time

Duties/Responsibilities

Provide information on UGA HR resources

Work closely with the Director of HR and Senior Director for Finance & Administration to provide guidance and support for a variety of employee relations needs Escalate employee relations issues to the Director of Human Resources when appropriate.
Support employees during annual open enrollment.
Consult with employees regarding FMLA, Short-Term Disability, Long-Term Disability, , Teleworking, Shared Leave, etc. and facilitate communication with UGA HR.
Maintain proficiency and remain up-to-date on UGA policies and procedures and proactively communicate to college stakeholders.
Identify areas of concern with policies, procedures, and expectations.
Work with TCB supervisors to design and implement periodic training programs for supervisors and employees.
Promote opportunities for professional development for staff.
Provide department staff with training and information on policies and procedures.

Percentage of time

Duties/Responsibilities

Other projects, tasks and duties as deemed necessary

Participate in efforts to engage, learn, and develop this role by attending any recommended or required department, college, or university trainings or meetings.
Assist others within the Terry College Office of Finance and Administration and in other departments within the college in support of projects and coverage as needed and when others are away from the office.
Maintain up-to-date knowledge of college, UGA, USG, state and federal policies and procedures, and serve as resource to Terry College HR team as applicable.
Work on special projects as needed.
Above is not all-inclusive and the employee is expected to multi-task and respond on short notice throughout the workday to situations and issues that arise and need immediate action or attention.

Percentage of time