Accounts Payable Analyst

• Audit, Issue Identification, and Resolution (20%)
  • Runs monitoring & oversight reports to track performance - quality, accuracy, and timeliness - of delivering payables processes. Uses monitoring reports to resolve active issues, expedite the processing or handling of transactions, and ensure early pay discounts are achieved. Identifies recurring issues with OCR invoicing formatting or performance and partners with the business solutions team to resolve and decrease the number of invoices flagged for error incorrectly. Identifies recurring issues with supplier registration system and partners with business solutions team to fix them to reduce registration errors and bank file transmission issues. Manages escalated financial system issues, identifying operational workarounds to processing transactions and documenting potential system changes required in the long term.
• Projects and Process Improvement (20%)
  • Works with business solutions and financial systems teams to identify financial system improvements. Serves as business point of contact for requirements discussion, testing, validation, and implementation. Trains Payables team on newly implemented changes to the financial system, procure-to-pay/OCR system, and supplier registration systems. Works with the reporting team to identify and update reports that help provide operational and strategic oversight of the Payables function. Identifies process improvements within Payables and works with the Director of Financial Disbursements to design, implement, and train staff to adopt those processes. Identify and implement opportunities for improving team interactions via Salesforce. Identifies new payment methodologies to implement, including but not limited to clinical research participant payments, digital disbursements, and audit tools that monitor for the risk of duplicate payment and procurement card fraud.
• Payables Operational Duties (40%)
  • Performs all payables processes, including invoice processing, payment processing, 1099 management, bank file oversight and management, positive pay verification, wire and returned check processing, and supplier management. Provides backup coverage for any primary payables staff members, able to plug any operational gap at any given time.
• Customer Support (20%)
  • Supports suppliers, payees, procurement, payables, and departments in resolving issues associated with payables processes. Works with stakeholders and clients to understand and investigate feedback on the service/function/product provided and to understand the organization's needs. Establishes strong relationships with banks, third-party platforms, and business solutions teams to resolve issues and offer working solutions to clients' needs.

Required Skills and Qualifications

• Bachelor's degree required or relevant experience.
• At least three years of relevant experience is required.
• Intermediate to advanced skills with Microsoft Excel and Microsoft Visio or similar process mapping tools are required.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.