Executive Assistant to Vice Chancellor

Lubbock

40049BR

TTUS Institutional Advancement

Position Description

Reports to a Vice Chancellor of the Texas Tech University System. Performs administrative and coordinative work; responsible for solutions to complex procedural and administrative issues. May supervise staff, students and volunteers.

About the University

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities - Texas Tech University, Texas Tech University Health Sciences Center, Angelo State University, Texas Tech University Health Sciences Center El Paso and Midwestern State University.

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.

Major/Essential Functions

• Manage the Vice Chancellor's schedule through calendar management, including scheduling meetings for internal and external stakeholders and arranging travel, to effectively manage use of Vice Chancellor's time
• Provide sophisticated administrative and operational coordination prioritizing inquiries and requests, troubleshooting conflicts with limited guidance, reviewing and processing donor correspondence, and referring to other offices/staff as needed
• Foster positive relationships with key offices such as the Chancellor's Office, TTU System university president's offices, and other executive offices
• Process invoices for payment, manage pre-/post-travel procurement procedures, reconcile monthly corporate card and monitor Vice Chancellor suite budgets
• Assist with the planning and execution of logistics for Texas Tech Foundation Board of Directors meetings and events
• Act on the Vice Chancellor's behalf when appropriate and as authorized to do so by the Vice Chancellor utilizing professional maturity, diplomacy and tact
• Live and promote the shared values of TTUS: *People First *Integrity *Community Respect * Exemplary Service

Required Qualifications

Bachelor's degree in appropriate field relating to area of responsibility plus ten years of professional and management experience in similar area. Additional job-related education may substitute for required experience on a year-for-year basis.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4186.00

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8-5 M-F

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.