Assistant to the Chair

Job Description
Office Administrative Associate in the Department of Family Medicine serves as Assistant to Chair; provides comprehensive support, expertise and coordination of administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Chair and determining appropriate disposition of matters; confers with Chair daily to set priorities and ensure deadlines are met; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Chairs calendar and proactively manages the distribution/flow of information in the office and Chair schedule by identifying issues to be addressed directly by the Chair; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; ensures Chair is properly prepared with necessary paperwork and backup materials for meetings, speeches and other contacts with internal and external constituencies; maintains communication with Chair when he/she is off campus regarding calls, correspondence and department related matters; reports disposition and/or delegation of said matters as appropriate and, when necessary, ensures timely response to pertinent issues; organizes and facilitates special events; takes a leadership role to ensure the meetings flow smoothly; arranges complex and detailed national and international travel plans and itineraries; supports research activities of Chair; processes requests and requisitions requiring Chairs approval.

Minimum Education Required

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred.

Required Qualifications
2 years of relevant experience required. 4-6 years of relevant experience preferred. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.

Also supports the Department Administrator/takes on other duties as assigned.