AP/Payroll Specialist

Position Summary: The Accounts Payable/ Payroll Specialist will assist in managing the company's accounts payable process and payroll system to ensure accuracy, timeliness, and compliance with relevant regulations.

Essential Duties and Responsibilities:

Accounting:

• Review invoices, ensure matching to the purchase order and system receipt and post invoices
• For non-inventory invoices route for proper approval before posting invoices
• Post invoices to the correct GL expense and prepaid accounts
• Monitor unvouchered payables/ Received not invoiced receipts
• Print AP aging report and Perform payment by check and EFT
• Process payments by check or EFT to vendors weekly and ensure payments are on time
• Review vendor statements to ensure accurate records
• Reconcile bank statement daily for checks and payments cleared and outstanding
• Reconcile all credit card receipts to the credit card statement at month end.
• Maintain an organized filing system
• Assist with the month end close
• Assist with monitoring of various inventory transactions
• Communicate with receiving and purchasing to resolve issues that delay invoice posting
• Other duties as assigned
• Required participation in internal training as needed to perform the duties assigned to this role.

Payroll:

• Upload hours from ERP system into ADP Vantage
• Prepare and send out weekly temp timecards to staffing agencies
• Collaborate with HR to ensure accurate employee data and payroll records
• Assist corporate payroll in the processing bi-weekly employee payroll




• Verifying meal penalties
• Fixing missed punches
• Ensure managers are approving timecards and time off requests on time
• Running, verifying, reconciling reports




• Forward new child support or tax withholding notices to corporate

• U.S. Person status required do to export control
• High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
• Minimum of 2 years of experience in accounts payable and payroll, preferably in a manufacturing environment.
• Experience using ADP Vantage or other HRIS/Payroll systems
• Good problem-solving skills and the ability to resolve discrepancies or issues effectively
• Ability to maintain confidentiality concerning financial and employee files
• Have strong attention to detail
• Understanding of accounting concepts and familiarity with general ledger accounts
• Excellent verbal and written communication skills
• Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
• Must thrive in a team-oriented and deadline-driven environment
• Experience working in Epicor Kinetic ERP system preferred but not required
• Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made. While performing the duties of this job, the employee is regularly required to sit, stand, walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. Constant Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may lift and /or move up to 15 pounds. Employee is required to wear Personal Protective Equipment (PPE) when working on the manufacturing floor. While performing the duties of this job, the employee may be exposed to moving mechanical parts. The noise level in the work environment is usually low.