Communications Specialist - 134338

University of California - San Diego Medical Centers
United States, California, San Diego
Feb 07, 2025
UCSD Layoff from Career Appointment: Apply by 02/11/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 02/21/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance. DESCRIPTION Under direction of the Call Center Services Supervisor, independently responsible for serving as the Health System Operator for three hospitals and multiple outpatient satellite locations, operating a Cisco Call Center phone system, processing a high volume of calls in a professional manner using departmental established scripts and procedures. Provides telephone information, directory assistance, and on-call information utilizing supporting materials and databases. Also provides messaging services, departmental listing information, and EMR in-patient information. Monitors, responds to, and processes multiple life critical codes following specific procedures. Accurately documents all tasks performed within area of responsibility, and provides customer service for department, troubleshooting issues with customers, and creating repair tickets in the enterprise Track It database. Independently responsible for daily maintenance of staff/faculty listings to support the web messaging system, the departmental directory listings, and the departmental on-call information listings. Performs other administrative support functions as required. Must be willing and able to work variable shifts to include nights, weekends, and holidays. MINIMUM QUALIFICATIONS Two (2) years of previous related experience in a communications and/or administrative support role for a large, complex system. Excellent customer service skills. Ability to communicate clearly and effectively and handle a high-volume of calls in a large call center environment. Demonstrated ability to interact professionally with staff and physicians in person. Proven accurate typing skills with proper knowledge of format, and proven proofreading skills of own work. Strong attention to detail, including data input. Knowledge of the internet browsing functions. Ability to function effectively in an environment of continuous changing priorities. Strong ability to problem solve. Ability to work independently and exercise good judgment. PREFERRED QUALIFICATIONS Knowledge of and experience with Cisco Call Center phone system. Knowledge of MS Office (Outlook, Excel, Word), and EPIC. SPECIAL CONDITIONS Must be able to work various hours and locations based on business needs. Must be flexible to work days, evenings, nights, weekends, and holidays for staff coverage. Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act Annual Full Pay Range: $33,900 - $72,996 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $16.24 - $34.96 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).