Administrative Support Assistant

Job Responsibilities

Provides general office support with a variety of Accounts Payable activities and related tasks. Responsible for AP data entry, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as clerical and administrative duties.

• Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner.
• AP inbox-distribution, coding, reconcile, and submission to Continia.
• Reconciling and verifying accuracy of rebate accruals
• Monitors the phone system for IT and advises of any malfunctions or problems.
• Maintain a clean and orderly reception area.
• Monitors daily operational metrics including daily order reports
• Open, date stamp, and code administrative invoices for approval.
• Assist with mass mailings for various departments.
• Monitor the distribution of all packages delivered to the reception area.
• Enters quality control records and sends results to customers and R&D
• Manage monthly customer waste drum pickup for disposal
• Order customer promotional materials and distribute.
• Monitor and order office supplies
• Maintain monthly utility spreadsheet for gas, water, and electric usage for location.
• Update phone lists for office and customers.
• Prepare and send QC labels to customers when needed.
• Get mail from mailbox and distribute within mailroom.
• Assists with organizing, preparation, and clean-up of events.
• Process FedEx and UPS invoices
• Perform other duties as assigned

Qualifications

• High School Diploma or general education diploma (GED)
• 5 years administrative support or relevant experience.
• Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice.
• Excellent oral and written communication skills.
• Strong interpersonal skills including ability to work with all levels of employment in all company locations.
• Good organizational and follow-up skills and ability to handle multiple tasks.
• Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications.
• Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information.

Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.