Accounting Manager

Responsible for ensuring the accurate and efficient processing of financial transactions, maintaining internal controls, and supporting compliance with company policies and regulatory requirements. The Accounting Manager will lead the Accounts Payable and Accounts Receivable teams, optimize processes, and provide financial insights to support business decision-making.

REQUIREMENTS AND RESPONSIBILITIES:

• Oversees and manages all AP operations, including invoice processing, payments, expense reimbursements, and vendor management. Reviews and approves invoices and payments, ensuring proper documentation, coding, and authorization. Processes complex and/or detailed invoices for payment including telecommunications, general services, utilities invoices and other unusually complex and/or confidential transactions.

1. Manages vendor relationships, including resolving discrepancies and negotiating payment terms.
2. Assists with reconciling the company's checking and payroll accounts, codes/verifies/electronically posts bank disbursements and deposits. Copies bank transaction documents and sends to Controlling at GmbH.
3. Follows-up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
4. Manages AP-related month-end and year-end closing processes, including account reconciliations and accruals. Interacts with external auditors and Controlling at GmbH and participates in occasional auditing projects or provides information and access to accounting records as required.
5. Responsible for the Controlling of expense reports, scanning and attaching same to SAP documents for Controlling at GmbH. Discusses discrepancies with Controlling at GmbH and makes recommendation as to the resolution of those discrepancies.
6. Oversees and manages petty cash box, including disbursement, reconciliation, and SAP entries.
7. Establishes the department's yearly budget for both expenses and capital expenditures.
8. Collects and prepares 1099 data for annual form submission.

• Processes payments of foreign exchange invoices via bank portal and posting of same, including FX gains/losses.

• Accounts Receivable (AR):
  1. Oversees the invoicing process to ensure accuracy, completeness, and compliance with contract terms.
  2. Manages collections efforts, monitors outstanding receivables, and works with customers to resolve payment issues.
  3. Reconciles customer accounts and investigates discrepancies.
  4. Collaborates with sales and customer service teams to ensure accurate billing and prompt issue resolution.

• Liaison to collection agency, placing delinquent accounts, negotiating rates and making settlement recommendations.

• Maintains tax jurisdictions and tax rates in SAP.

1. Reconciles month-end sales figures and commissions using MCSI, ZADC and Excel
2. Reconciles weekly sales figures for management; reconciles SAP to SPR.
3. Responsible for setting up and maintaining commission agreements, reconciling sales representatives commissions on a monthly basis and communicating all changes to commission income to GmbH Accounting and the US Head of Finance. Researches and answers sales representative's inquiries and questions with respect to commissions
4. Communicates with Sales Force to approve special payment terms, interest rate determination and leases, including generating promissory notes, special payment letters and the filing of UCCs where applicable.
5. Responsible for gathering/reconciling/recommending/communicating Write offs, bad debts/bankruptcies and other uncollectable receivables.

• A/R liaison for sales and use tax audits: responsible for preparation of tax information, verification of exempt certificates, hosts the auditor and handles all auditor requests and inquiries.
• Maintains an accurate AR aging report and provides management with regular updates on cash flow and collection risks.

• Participates in the development, implementation and maintenance of AP & AR policies and objectives as well as short and long-term range planning. Develops and implements projects and programs to ensure efficient and accurate functioning of the AP & AR departments.
• Prepares and analyzes financial reports related to AP and AR, identifying trends and opportunities for improvement.
• Assists in month-end and year-end closing processes, including reconciliations and reporting.
• Has signature authority for company's checking account, confirms wire transfers and FX transactions.
• Personnel duties include hiring, performance management, training and career development.

ADDITIONAL RESPONSIBILITIES:

• Ensures compliance with GAAP, company policies, tax regulations, and audit requirements.
• Supports internal and external audits by providing documentation and explanations as needed.
• Aware of and complies with the RWMIC Quality Manual and regulations & requirements as they apply to this job type/position.
• Completes all planned Quality & Compliance training within the defined deadlines.
• Other duties as assigned by the US Head of Finance.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field. CPA or CMA is a plus.
• 5+ years of experience in accounting, with at least 3 years in a managerial role overseeing AP and AR.
• Ability to communicate in German for collaboration with global finance teams, highly preferred.
• Strong knowledge of GAAP, financial controls, and accounting principles.
• Strong attention to detail, organizational skills, and ability to work under deadlines.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams at all levels.
• Strong leadership and management skills, with the ability to motivate and inspire a diverse team.
• Proficiency in SAP.
• Intermediate level of MS office suite of products (Word, Excel, and Outlook).
• Knowledge of international payment processing, FX transactions, and SOX compliance is highly preferred.
• Experience with and understanding of cross-cultural differences and the ability to work within this environment is crucial for successful employment.
• The following physical demands are required:
  • Stand/Sit/Walk 8 hours per day
• RWMIC offers annual Immunizations for Hep B and Flu Shots to all RWMIC employees. RWMIC employees have the responsibility to themselves and the company to consider receiving these immunizations.
• All RWMIC Employees have the responsibility to themselves and the company to work safely.

EEO Statement

We offer competitive wages and a comprehensive benefits package, which includes:

• 401 (k) Retirement Savings Plan and Trust w/Matching Program
• Medical Insurance, Dental and Vision Insurance
• Company Paid Life & Disability Insurance
• Paid Time Off
• Paid Parental Leave
• Telecommuting
• Flexible Schedules
• Tuition Reimbursement
• Wellness Program
• Flexible Spending Accounts
• Unpaid Time Off

At Richard Wolf, we believe in creating a workplace where everyone has the opportunity to thrive. We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or any other legally protected status. We celebrate diversity and welcome all qualified candidates to apply for open positions.