Project Administrator Support

Cannon Design
United States, Texas, Houston
3737 Buffalo Speedway (Show on map)
Feb 19, 2025
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. ABOUT THE ROLE You will provide administrative support to project team members, ensuring smooth project operations and efficient communication. This role will be done working in the office along with the potential for client and on-site visits as required. HERE'S WHAT YOU'LL DO Assist in the preparation of internal communication including written project communication. Assist Practice and Operations leaders in reviewing project/program performance. Assist Project Managers in the review and approval of consultant invoices. Prepare complex spreadsheets and database work in various database tools. Work with Project Managers to prepare approvals for additional scope of work and process payables. Maintain team schedules and facilitate meeting planning, organizing and scheduling. Assist with project documentation. Assist with scheduling meetings. Coordinate travel arrangements for team members. Maintain project files. Support in the preparation of project team memos and project presentations. Assist with taking and transcribing project meeting notes. Assist in report generation. Additional responsibilities as requested. Travel as needed. HERE'S WHAT YOU'LL NEED High School Diploma or GED required. Minimum of one year of experience performing in related roles preferred. Experience working in the architecture/engineering/interior design industry preferred. Strong verbal and written communication skills as well as presentation skills. Ability to work in a team setting, strong time management and organizational skills. Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred. Procore and Newforma software experience a plus. Experience with video and audio meeting technologies. MS Project schedule development experience preferred. For a general overview of our benefits, please visit our careers page athttps://www.cannondesign.com/careers/benefits ABOUT OUR FIRM CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives. We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you. Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.