INTERNAL ONLY Events Specialist

University of Kansas
dental insurance, paid holidays, sick time
United States, Kansas, Lawrence
1450 Jayhawk Boulevard (Show on map)
Feb 20, 2025
Position Overview **INTERNAL ONLY Accessible Teaching, Learning, and Assessment Systems (ATLAS), a research center at the University of Kansas (KU), is seeking an Events Specialist to support events sponsored by ATLAS teams and projects. This position will have responsibility in the Business Operations resource area to partner with cross-functional teams to gather and manage events requirements, develop event plans, and implement all parts of event plans (e.g., recruitment, communication, catering, vendor relations, multimedia requirements) under the supervision of an Events Coordinator. The Events Specialist will be responsible for supporting on-site and virtual events of various sizes. ATLAS promotes learning and improved outcomes for all students, with a focus on students with disabilities and struggling learners. ATLAS creates technology-based learning and assessment systems that are accessible and academically rigorous. Dynamic research on skill development, assessment design, and teacher professional development informs the center's map-based learning systems. With a wide range of portfolio of grant-funded research projects and operational alternate assessments, ATLAS is a leader in educational research and innovation. ATLAS drives progress through partnerships and collaborations with organizations that share its focus and commitment. ATLAS is committed to creating policies and practices that foster a culture in which all employees feel they belong and can succeed. Visit the ATLAS website to learn how the center improves the learning landscape for all students. KU employees have great benefits! 176 hours of paid vacation per year 72 hours of sick leave per year 10 paid holidays Medical and dental insurance Retirement program Life and disability insurance Educational and professional development opportunities Visit the KU benefits website for more information. KU's excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other's success. We foster a culture of care where each person is valued. When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California and Delaware. We appreciate your understanding and invite interested individuals from eligible states to apply. Job Description 95% --Execute Event Plans: Execute the approved Event Plan of event workflows and deliverables to support center and program work. Examples of work performed may include: Schedule calls and meetings, ranging from virtual, small group panels to in-person 3-day, 70+-participant training events Use established cross-team communication to ensure successful execution of event project plans. Work with Lead Events Coordinator and other staff to adapt project plans as needed. Identify barriers and roadblocks to event plans and collaborate with team members and stakeholders to resolve. Actively participate in meetings and proactively seek feedback to anticipate needs and mitigate risks. Implement all aspects of event plans, including scheduling, communication, recruiting, space allocation, catering, technical requirements, multi-media requirements, accessibility needs, and vendor coordination. Support recruitment processes, including communication with potential and registered participants and application of screening criteria. Coordinate within ATLAS Business Operations for details related to implementing venue contracting, travel logistics, participant payments, and overall event budget. Collaborate with vendors, including caterers, rentals, and audio-visual team to ensure smooth event operations and compliance with regulations. Support hosting for in-person and virtual events. 5% - Other duties as assigned. Position Requirements This is a full-time (40 hours/week), unclassified position. Depending on the center's and team's needs, well qualified candidates may be allowed a work location that is hybrid or remote. This position will be required to travel to Lawrence and/or other locations occasionally. This position will require attendance at regularly scheduled meetings, onsite or through telecommunication platforms. Required Qualifications Bachelor's degree in communications, public relations, education or relevant field, plus minimum of 1 years of related experience. Six months of prior experience with one of the primary responsibilities noted above, as evidenced in application materials. One year of experience with Microsoft Office applications: Word and Excel, demonstrated in work experience. Effective communication skills as evidenced by application materials and interview. Preferred Qualifications One year of previous experience with more than one of the primary responsibilities: organizing events/scheduling, entering and managing data, preparing written communication materials, project coordination, or coordinating travel and reimbursements, as evidenced in application materials. Demonstrated record of excellent customer service to clients in previous work environments, as evidenced in application materials. One year experience prioritizing multiple projects to meet deadlines. Previous experience adapting and responding to changes in work priorities and processes as evidenced in prior work experience. Previous experience working independently and as part of a team, as evidenced in prior work experience. Excellent attention to detail in written work as evidenced by application materials. Additional Candidate Instructions INTERNAL ONLY** A complete application includes: Online application CV or resume Cover letter detailing your professional experiences that align with the required and preferred qualifications. Contact information for three professional references. Only complete applications will be considered. Application review begins Thursday, February 27, 2025. For consideration, please apply no later than Wednesday, February 26, 2025. Contact Information to Applicants ATLAS HR, atlashr@ku.edu Advertised Salary Range $49,000, commensurate with experience Work Schedule M-F; 8-5, 40 hours/week Application Review Begins Thursday February 27, 2025 Anticipated Start Date Monday March 31, 2025

*INTERNAL ONLY* Events Specialist

INTERNAL ONLY Events Specialist