Executive Assistant (ADMINISTRATOR III)

STATEWIDE PROMOTIONAL ONLY

(This position is open to current permanent, contractual, and temporary State of Maryland employees.)

EXECUTIVE SERVICE

(This position serves at the pleasure of the Appointing Authority.)

The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes, across the State of Maryland. For over 50 years, the MDTA has provided Maryland's citizens and visitors with safe, secure, and convenient transportation facilities. We are committed to quality and excellence in customer service, and we rely on our organization's values, traditions, and - most importantly - our employees to achieve these goals.

Nature of Work: The Executive Assistant will serve as primary support personnel for the Executive Director and Executive Office of the MDTA. This position will perform duties in support of multiple high-level projects and assignments involving MDTA, the Maryland Department of Transportation (MDOT), other State agencies, local governments, business entities, and the public. This role also provides professional support to the members of the MDTA Board. Duties of this position include, but are not limited to, the following:

• Assist with the development of project deadlines, milestones, and other project associated work products;
• Maintains the Executive Director's schedule and serves as the primary backup to the Executive Officer assuming all duties in their absence;
• Plans, organizes, coordinates, and manages administrative needs such as preparing correspondence, answering/screening telephone calls, scheduling meetings, receiving and directing visitors, and maintaining routine records and files;
• Orders supplies, processes vehicle mileage logs, handles meeting arrangements, and prepares meeting materials;
• Assists in the preparation of reports, presentations, and assembly of information into prescribed formats and constructs meeting minutes;
• Reconciles State procurement card purchases and enters all necessary information into the purchasing card system for processing; and
• Coordinates travel for the Executive, Audit, Communications, and Legal Offices.

This position will report directly to the Executive Officer and the Executive Director. The current vacancy is located in Baltimore, MD. Hybrid telework schedules may be available for this position.

MDTA employees are offered a generous benefits package including a minimum of 11 paid holidays, a minimum of 27* days of leave annually (personal, vacation, and sick), access to the State Pension System, deferred compensation plans, excellent health, dental, and vision plans, and more! *May be prorated based on start date.

PREFERRED QUALIFICATIONS:

The ideal candidate may possess the following:

• Experience with the Open Meetings Act
• Experience reconciling corporate purchasing cards
• Experience handling and protecting confidential information and material
• Advanced experience with MS Office 365 (Word, Excel, PowerPoint, Outlook, Teams)

Please include all relevant experience on your application. This includes but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

None.

APPLICATION PROCESS:

Please apply online at https://www.governmentjobs.com/careers/mdotmd RESUMES CANNOT BE SUBSTITUTED FOR THE ONLINE EMPLOYMENT APPLICATION. Paper applications (Form DTS-1) will not be accepted for this recruitment.

All applications must be received by 03/06/2025.

NOTES:

Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy, including possible drug testing. Selected candidate(s) may be subject to background and reference checks.

The incumbent in this position is not a member of a covered bargaining unit.

For education obtained outside the U.S., at the time of application, you are required to provide proof of the equivalent American education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/). This must be submitted as an attachment with the application for the position in which you are applying.

The Maryland Transportation Authority is not sponsoring new employees in the application of the H-1B Visa or providing an extension of an existing H-1B Visa currently due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. MDTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life's opportunities. Join us in serving our Maryland residents, visitors, and businesses!

Reasonable Accommodations for persons with disabilities will be provided upon request.