Accounts Payable Analyst

PIVOT INTERIORS

Our organization includes a strategic team of big thinkers and creatives who truly work interdependently. Whether designing projects for our innovative clients, developing multi-pronged marketing strategies, or delivering a preeminent customer experience, we are constantly finding ways to underscore our promise to partner with our clients to make inspiring spaces that unlock their people's greatest potential. The pace is fast, and the learning is constant...but as part of a team this driven, the possibilities are endless.

Your Role at Pivot

Pivot creates workplace environments to enable people to do their best work. As an AP Analyst, you are responsible to have solid understanding of generally accepted accounting principles (GAAP). Typical duties include ensuring timely and accurate processing of invoices, expense reports, and payments while maintaining strong vendor relationships and adhering to company policies and financial regulations. The AP Analyst will also assist in month-end close activities, reconciliations, and process improvements to enhance efficiency and compliance.

In Addition, You Will be Responsible for:

Invoice & Payment Processing:

• Process invoices, purchase orders, and payment requests with accuracy and in a timely manner.
• Prepare and process electronic transfers, check payments, and ACH transactions.

Reconciliation & Discrepancy Resolution:

• Review and reconcile vendor statements to ensure accounts remain up to date.
• Investigate and resolve discrepancies related to invoices, payments, and purchase orders.

Month-End Close & Compliance:

• Assist with month-end close activities, including AP accruals and reconciliations.
• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by providing required documentation and responding to inquiries.

Process Improvement & Documentation:

• Collaborate with procurement and finance teams to improve AP processes and efficiency.
• Maintain accurate and organized AP records and documentation.
• Participate in process improvement initiatives to enhance automation and workflow efficiency.

Other duties as required.

We Are Excited About You If You Have

• Bachelor's degree in Accounting, Finance, Business Administration, or related field and at least 5 years of related experience; or an equivalent combination of education and experience.
• Strong knowledge of accounting principles, AP processes, and financial controls.
• Proficiency in D365 and Microsoft Excel.
• Excellent problem-solving skills and attention to detail.
• Strong communication and interpersonal skills for vendor and cross-functional collaboration.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Knowledge of tax regulations and 1099 reporting.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals written in English. Ability to write routine reports and correspondence in English. Ability to identify and pursue missing or incomplete data. Ability to speak effectively, in English, before small groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages. High level of accuracy and attention to detail. Extensive background in use of word processing and database programs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, concentrate intensely; talk and hear. The employee frequently is required to stand, walk; and use hands to finger, handle, or feel, and operate a computer keyboard, mouse, and telephone keypad. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds with assistance and/or equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, outside weather conditions, and the risk of electrical shock if working at the client's site. The noise level in the work environment is usually moderate.

*Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.