Business Operations Coordinator

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

In the role of Business Operations Coordinator you will function as a key coordinator for Department of Medicine, Divisions of Endocrinology & Molecular Medicine and Rheumatology administrative operations involving space, facilities, administrative resources, and special projects. Coordinate functions of the division(s) to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for space and facilities and administrative business practices across multiple divisions. Foster consistency in practices and adherence to MCW policy throughout the division(s).

Primary Functions

• Provides various office and location support activities.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the divisions.
• Ensures correct functioning of facilities, office and/or business support services.
• Develops and prepares budgets and analyzes financial information.
• Directs divisional operations and allocates people, material, and financial resources to ensure operational efficiency.
• Manages office services and operations including preparing reports, analysis, and other business services.
• Responsible for the coordination and implementation of division administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of divisional policy and procedure statements and implement approved changes to assure compliance with institutional policies.
• Carry out special projects on behalf of division leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the division(s) and Department of Medicine's strategic and operational objectives while maintaining alignment with institution-wide initiatives.
• Under the direction of division leadership, coordinate divisional and program renovation projects in conjunction with institutional facilities offices. Coordinate divisional activities related to space, facilities and equipment, including renovations, moves, maintenance and ongoing facilities operations. Maintain appropriate records of renovations, reallocation of space, and equipment inventory in appropriate record-keeping systems. Under the direction of division leadership, interact on behalf of division(s) with architects, contractors, MCW/FMLH administration or other parties as necessary and participates in planning and design as necessary.
• In collaboration with division administration, coordinate onboarding of administrative personnel. Coordinate the implementation of divisional, departmental and institutional initiatives.
• Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Knowledge - Skills - Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness.

Customer focus, building trust, communication, critical thinking, and influencing skills.

Specifications

Minimum Required Education: Bachelor's Degree

Minimum Required Experience: 4 years

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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