Accounting Administrative Assistant

• This role provides administrative support to the accounting team and professional staff via phone, face-to-face, and email communication and must meet weekly and monthly goals as outlined by management.
• Responsibilities include client outreach to confirm receipt of invoices, responding to client inquiries, and providing accounting and administrative assistance to support the achievement of accounting, invoicing, and collections goals
• You will work with office staff to complete accounting and administrative tasks including invoice processing and distribution, registering projects and proposals, coordination of project documents, research, and maintenance of proprietary databases
• Additional responsibilities include word processing and data entry (65 wpm), assembling and binding reports, copying and scanning, electronic filing, formatting and transmitting documents, sorting and distributing mail, answering phones, providing backup to other administrative personnel, and other clerical tasks as assigned.

• High school diploma or equivalent; associates degree preferred

• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

• 0 - 2 years of related experience

• Must be dependable, detail-oriented, and organized
• Have the ability to multi-task and meet quotas and deadlines
• Proficient with MS Office (Outlook, Word, Excel)
• Have excellent oral and written communication skills

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.