Senior Administrative Coordinator

University of North Texas Health Science Center
United States, Texas, Fort Worth
3500 Camp Bowie Boulevard (Show on map)
Feb 28, 2025
Title: Senior Administrative Coordinator Employee Classification: Senior Administrative Coord Campus: University of North Texas - Health Science Center Division: HSC-Provost & Exec VP SubDivision-Department: HSC-CBTS-Office of the Dean Department: HSC-CBTS-Office of the Dean-302000 Job Location: Fort Worth Salary: Commensurate With Experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview: Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The College of Biomedical and Translational Sciences (CBTS) takes great pride in shaping the future of the biomedical workforce with three areas of focus: education, student services and research. Our PhD, MS and undergraduate students are the educators, researchers and health care professionals of tomorrow. They also are fully engaged in innovative, ground-breaking research to tackle major health care issues such as cancer, cardiovascular disease and Alzheimer's disease. Position Overview This position is responsible for providing executive, administrative, and analytical support to a Department Head or Director. Responsible for a variety of complex decisions and administrative services including administration of a budget. This position interacts with offices including President, Vice Presidents and/or external constituencies while maintaining sensitivity to confidentiality and protocol. Coordinates activities and acts as university-wide liaison. Identifies issues or problems and researches solutions within specific management areas. Minimum Qualifications Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities * Exceptional communication and interpersonal skills * Advanced written communication skills * Advanced Microsoft Office skills * Knowledge of accounting/budgeting procedures * Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others * Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats * Ability to conceptualize, plan and organize multiple programs and assignments effectively * Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness * Skill in developing and maintaining good working relationships Preferred Qualifications Required License/Registration/Certifications Job Duties: Responsibilities of the position include but are not limited to: Provides administrative support to the Assistant Dean for Undergraduate Education and the undergraduate biomedical science program (BS-BMSC) faculty. Performs student wayfinding and limited academic advising; processes petitions for academic program changes; updates academic records; assists students with class information; distributes orientation information; receives and tracks various documents. Maintains confidential files; coordinates records between University departments; serves as liaison for the school and university partners. Prepares agendas, minutes, and makes arrangements, such as coordinating catering for luncheons, for committee, community, and other meetings. Maintains and enters information into databases. Manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records ,correspondence, or other material. Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. Work Schedule: Monday - Friday, 8:00 am - 5:00pm Driving University Vehicle: No Security Sensitive: This is a Security Sensitive Position. Special Instructions: Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits: For information regarding our Benefits, click here. EEO Statement: The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.