Program Manager

Johns Hopkins University
United States, Maryland, Baltimore
Mar 05, 2025
The Materials Science in Extreme Environments University Research Alliance (MSEE URA) at Johns Hopkins University (JHU) invites applications for a *Program Manager. MSEE URA has a portfolio of sponsored research and educational projects with a significant number requiring close collaboration with the Defense Threat Reduction Agency. MSEE URA's research is focused on understanding, predicting, and controlling the behavior of materials in extreme conditions caused by weapons of mass destruction. The URA is expected to advance the types of materials that are capable of eliminating stockpiles of chemical and biological weapons while understanding and limiting the damage associated with nuclear blasts. The MSEE URA resides within the Hopkins Extreme Materials Institute (HEMI) located on the Homewood campus of JHU. Additional information on the MSEE URA is located at: https://hemi.jhu.edu/mseeura/ Specific Duties & Responsibilities* The Program Manager is responsible for providing programmatic, business, and administrative leadership for MSEE URA. The position will report directly to the MSEE URA Director and will be supervised by the HEMI Senior Administrative Manager. Programmatic Management Responsible for the overall program management of the MSEE URA which includes program planning, budgeting, contracting, subawarding, and reporting. Assists the MSEE URA Director and Associate director in leading the URA. Serves as the program manager and point of contact on the MSEE URA cooperative agreement, DTRA Postdoctoral Scholars Program, and various educational and collaboration research agreements. Proactively works with core and matrixed HEMI staff including a Sr. Grants and Contracts Analyst, Administrative Coordinator, and Communications Specialist, to ensure the successful execution of MSEE URA activities. Ensures MSEE URA is compliant with federal and university policies. Works closely with MSEE URA funding agencies in the execution and maintenance of the MSEE URA agreements Assists the MSEE URA director in proposal preparation and the development of program plans. Implements MSEE URA initiatives as determined by the director. Proactively develops short- and long-range strategic ideas and plans to guide the growth of MSEE URA. Identifies funding opportunities by attending workshops, conferences, and engaging with sponsoring agencies. Assists Principal Investigators with the successful completion of their projects on time and on budget. Implements project management methodologies to ensure master plans and schedules are followed. Anticipates potential program challenges and develops solutions to mitigate challenges/risk. Assist the coordination of external funding opportunities including federal lobbying activities and sourcing of sponsored opportunities. Business and Sponsored Management Oversees fiscal management of a $14 million multi-year budget. Maintains monthly expenditure and invoice data to ensure the program is on track with federal benchmarks and financial execution goals. Acts as a point of contact for all grant and cooperative agreement related questions and coordinates meetings with collaborators as required. Works closely with HEMI business section to oversee annual budget planning and preparation, nancial analysis, projections, and reporting. Supports proposal development, contract negotiation, and contract compliance in conjunction with the HEMI business section. Responsible for identifying, promoting and building relationships between MSEE stakeholders within and outside Johns Hopkins, including corporate and community entities. Builds and develops strategic partnerships with relevant federal, academic, and industry organizations. Maintains and updates the Government and Corporate Affiliates Program partnering individuals and organizations. Ensures principal and co-investigators meet all contractual requirements for sponsored research projects. Performs subrecipient monitoring including the tracking of financial execution and review and certification of invoices from 17 subawardees. Proactively establishes guidance and financial execution plans to meet goals. Provides programmatic information in support of compliance and audit reviews. Ensures timely responses for regular and ad hoc requests for information from funding agencies, MSEE URA leadership HEMI, WSE, and University administration. Manages workforce development activities including the coordination of internal and external internships, fellowships, workshops and short courses, and other events. Collects critical programmatic, workforce development, and collaborative data for all sponsored research projects. Administrative Management Works closely with the HEMI communications office to promote MSEE URA, its programs, its accomplishments, and to provide greater external visibility. Provide HEMI communications direction to develop persuasive and well-founded written materials to support these aims. Serve as the lead organizer for major events including the Annual Technical Review, Science Advisory Board reviews, workshops, short courses, and student symposia. Lead editor for quarterly and annual reports, and the annual newsletter submitted to sponsoring agencies. In coordination with the HEMI communications, ensures the MSEE URA website is maintained and updated. Assists in the development of content for internal and external communications to promote the accomplishments of MSEE URA. Coordinates regular meetings with principal investigators, postdocs, students, and government collaborators on MSEE URA projects. Responsible for overall planning and executive of major programmatic reviews and events in support of center and sponsored research projects. Works closely with HEMI staff in the execution of these events. Direct the administrative coordinator for coordination of student internships and apprenticeships, and events offered through the center. Minimum Qualifications Bachelor's Degree. Five years related experience. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Ten years of progressively responsible professional-level programmatic, administrative, or business experience. Experience with federal awards and large (multi-million dollar, multiple organizations) cooperative agreements. Strong understanding of the federal funding landscape including both federal appropriations and sponsored research programs. Ability to manage multiple tasks simultaneously and implement strategies to meet stated goals. Classified Title: Program Manager Role/Level/Range: ACRP/04/ME Starting Salary Range: $64,600 - $113,300 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: 37.5 hrs/wk, M-F FLSA Status:Exempt Location:Hybrid/Homewood Campus Department name: Hopkins Extreme Materials Institute Personnel area: Whiting School of Engineering Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.