Executive Assistant

Vaco
$15.00 - $22.00 / hr
United States, North Carolina, Raleigh
Mar 05, 2025
Executive Assistant Our client is seeking a highly organized and creative Executive Assistant to support the executive team. This role is ideal for an IT professional with a passion for digital design and a strong sense of organization. This individual will assist in a variety of administrative tasks, including calendar management, scheduling, and preparing materials for meetings. The ideal candidate will also have experience in designing visually engaging marketing materials and slide decks. Responsibilities Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and appointments. Monitor and manage inboxes, draft responses, and prioritize messages. Organize and prioritize incoming requests, ensuring timely follow-ups. Coordinate travel arrangements and accommodation as needed. Handle confidential information with discretion and professionalism. Track and organize task lists, ensuring deadlines and priorities are met. Assist in creating and/or updating materials such as sales collateral, power point slides, and other key business documents. Attend meetings, take detailed notes, and follow up on action items. Plan and book domestic and international travel, including accommodations and itineraries. Process expense reports and manage reimbursement tracking. Oversee on-site events and coordinate logistics within the office. Create visually appealing and impactful PowerPoint presentations and slide decks. Assist in preparing reports, agendas, and other materials for meetings. Help with maintaining and organizing company files and documents. Qualifications Currently enrolled in a college or university program (preferably in Marketing, Business, Design, or related field). Strong experience in digital design tools such as PowerPoint, Canva, and Adobe Creative Suite. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. Excellent organizational skills with the ability to manage multiple tasks and deadlines. Strong attention to detail and ability to work independently. Creative thinker with an eye for design and an ability to turn complex information into visually appealing content. Strong written and verbal communication skills. Ability to adapt to a fast-paced environment and work well under pressure. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.