Administrative Assistant - BMB

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biochemistry & Molecular Biology is seeking a detail-oriented and highly organized Administrative Support Assistant (Support) to join our administrative team to support the front desk operations.

Responsibilities for this position are primarily the following (but are not limited to):

• Serve as the first point of contact for the department. Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.
• Retrieve and distribute main office mail, and support the department community with mail service USPS, UPS, and FedEx.
• Serve as key custodian for the department managed buildings.Manage all key maintenance, inventory, and distribution for all department facilities; perform annual key inventory and audit.
• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for copier repairs/needs.
• Maintain department listservs, and directories.
• Manage department conference room and equipment reservations.
• Assist department head assistant with faculty searches (tenure-track, non-tenure-track) applications, and meeting scheduling.
• Assist with the collection of proper backup support to reimburse visitors non-employee travel.
• Provide support to assigned faculty with copying, collating exams, and preparing miscellaneous correspondence, as necessary.
• Resolve problems, maintain various files, and records.
• Prepare meeting minutes from administrative team meetings.
• Other duties as assigned.

Required skills and experience include:

• Proficiency in Office365 (Teams, Word, Excel, Outlook)
• Strong attention to detail
• Well-developed interpersonal, oral, and written communication skills
• A strong appreciation for working with a diverse audience and being a team player.
• The ability and willingness to learn job-related software

Preferred experience and skills include:

• CollegeNet/25Live
• Listserv management

Hours:Monday through Friday, 8:00 AM to 5:00 PM.

This position requiresa High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.

Candidates for consideration must submit a cover letter of interest and a resume.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: