ASSISTANT PROCUREMENT OFFICER

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Normal office hours are Monday thru Friday 8AM to 5PM
Additional hours or weekend work may be required during periods of peak demand
May be eligible for limited teleworking after 60 days

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Experience with complex procurement solicitations.
Familiar with procuring public works projects.

The Assistant Procurement Officer is responsible for assisting the Procurement Officer by managing large complex projects and/or supervising senior procurement specialists. This work may include- providing oversight to their team members, analyzing workload of staff , reviewing and auditing work for compliance with regulations, performing complex and high dollar value purchases, complying with various rules and regulations, and fulfilling the duties of the Procurement Officer during times of absence. This position will have exercise of considerable judgment in making decisions in accordance with State, Board of Regents, and University policies and procedures.

Click this link to learn more about this role and what it means to join the UGA Procurement team:Assistant_Procurement_Officer_Document_2022_May.pdf (uga.edu)

Knowledge of purchasing practices. Proven ability to conduct complex purchases.

Sit, bend, type and communicate via telephone and email.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

- Manages and supervise senior procurement specialists, assigns/review their work, and provides oversight to their team members. May fill in for team leader during absences.
- Reviews other team member's request for quotes, requests for proposals, etc. prior to release for completeness and accuracy.
- Guides and trains team members as necessary.
- Analyzes workload of staff
-Reviews proposed purchasing methods and documentation
- Audits work for compliance with regulation

Performs complex and high dollar value purchases by:
- developing specifications in coordination with end users and ensuring specifications are adequate, not unduly restrictive, properly describe the product or service being purchased, are inclusive of any special requirements such as FERPA, HIPAA, PCI, etc. and meet the needs of campus
- preparing solicitation documents, drafting evaluation formats
- analyzing responses from suppliers
- directing and facilitating technical evaluation teams
-negotiating terms and conditions and executing contractual documents. This includes, but is not limited to: request for quotes (RFQs) and requests for proposals (RFPs), complex supply and maintenance contracts, lease agreements, revenue generating contracts.

Disseminates technical purchasing advise to Procurement Office staff, departments, and suppliers by interpreting UGA Procurement rules, State and BOR policies and procedures, State of Georgia or Federal law and requirements. Inquires, follows up, problem solves and corresponds with vendors, other Procurement personnel, State Purchasing, and University departments. Functions as an intermediary between vendors and the University, resolving discrepancies and maintaining working relationships.

Collaborates with the Procurement Officer in developing policies, procedures and guidelines. Interacts collaboratively with the Procurement Officer and Strategic Sourcing Manager to implement better contracts for the University. Collaborates with and provides State Purchasing with information relating to development and renewal of statewide contract, and may serve on specification development or evaluation teams at the State or BOR level.

Fulfill the duties of the Procurement Officer during times of absence. Develops training materials and teaches classes on "How to Do Business with UGA" and "Purchasing at UGA". Represents the University of Georgia Procurement Office in meetings and/or through committees with suppliers, government and State agencies, professional associations and other organizations, as necessary or required. And, other duties as assigned.