Program Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Mar 23, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Graduate Medical Education
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Graduate Medical Education office at the Robert Wood Johnson Medical School. Under the direction of the Associate Dean for Graduate Medical Education, provides administrative support to the Office of Graduate Medical Education and the residency and fellowship programs. . Among the key duties of this position are the following: Serves as the liaison to the New Jersey State Board of Medical Examiners to ensure proper registration, permitting and licensure of residents and fellows. Works with program coordinators with required ACGME institutional requirements, such as Annual Program Evaluation, elective rotations for current housestaff or visiting residents, monitors program letters of agreement, internal resident surveys. Assists Associate Dean in planning and organizing events through GME office such as faculty/ resident development, housestaff orientation and program coordinator meetings. Oversees process for housestaff going on leave of absence, helps ensure compliance with FMLA and other relevant HR policies and procedures. Oversees onboarding of new housestaff and interacts with other departments within Rutgers and affiliate hospitals as required. Completes verification forms for 5th pathway graduates and helps direct other requests for verification of training. Oversees tracking of completion of required training/ certification/ processes for housestaff such as fit testing or advanced life support.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	27S
Position Salary
Annual Minimum Salary	88265.00
Annual Mid Range Salary	111656.00
Annual Maximum Salary	135047.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree plus three (3) years of related financial or administrative experience in a University or Health Care setting is required. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Outstanding human relation and leadership skills and the ability to function in a team environment. Demonstrated knowledge of how to accomplish superior performance in a union environment.
Preferred Qualifications	One (1) year of academic experience in graduate medical education or residency administration. Experience with GME finance and administration. Experience in dealing with department chairs, faculty, affiliated hospitals and administration. Computer skills essential-database, Excel, Access, New Innovations and Banner experience.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to twenty-five (25) pounds. Work Environment: Office environment. Moderate Noise
Special Conditions

Posting Details

Posting Number	25ST0605
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement