Supervisor, Training Program Administration

Join Our Team as a Supervisor of Training Program Administration at Regions Hospital/RHSC!

Are you passionate about mentorship, sharing best practices, and fostering a collaborative team in an adaptive education environment? If so, Regions Hospital/RHSC has a fantastic opportunity for you!

As the Supervisor of Training Program Administration, you will lead a dedicated team to support program coordination for students, residents, and fellows. Your role will involve approving systems access, managing payroll, and ensuring team members have the tools, resources, and ongoing development opportunities to excel. You will work closely with leaders from the Office of Health Professional Education, education program leaders and coordinators, clinical departments, Human Resources, Information Security & Technology, and partner training programs and institutions

The Supervisor, Training Program Administration is responsible for:

• Leads and develops colleagues who provide coordination and administrative support functions in health professional education.

1. Responsible for recruitment and hiring of program coordination team members.
2. Conducts performance reviews and provide feedback on performance.
3. Provide cross-training, coverage, and development opportunities for team members.
4. Coach and motivate employees to achieve goals and share best practices.
5. Assist personnel in prioritization, and ensure they have necessary resources and clarity to meet and exceed expectations.
6. Conducts colleague stay and exit interviews, proposes action plan based on results.

• Supervises day to day administrative responsibilities in the Office of Health Professional Education.

1. Reviews and approves system access requests for trainee onboarding daily.
2. Review and approve payroll for direct reports and sponsored trainees.
3. Review and approve expenses for accurate accounting, and adherence to organization policies.
4. Documents and updates best practices for onboarding trainees by type and location to align system processes and create work standards.
5. Represents HealthPartners as a liaison in health professional education agencies, e.g. MMCGME, AHME.
6. Serves as HealthPartners ECFMG Training Program liaison and US Department of Veterans Affairs Certifying Official for HealthPartners.
7. Fosters community building, continuing education, assessment and convenes meetings for training program coordinators to promote efficiencies and best practice sharing.
8. Serves as a liaison with trainee employer groups to develop, streamline and document processes and timelines for hiring sponsored trainees.
9. Supports training program coordinators and associates with role responsibilities and provides or determines backup support when needed.
10. Convenes and facilitates work groups and planning teams to acknowledge and celebrate annual academic year milestones and events.

• Other duties as assigned including project management, supporting annual plans, long-term strategy and maintenance of facilitates and work rooms for trainees and education colleagues at Regions Hospital

Work schedule: FTE 1.0 (40 hrs. weekly), Day Shift, Monday-Friday 8a:00 am-4:30 pm

Required Qualifications:

Education: Bachelor's degree or applicable experience to equal 6 years.

Experience: Five or more years in medical, recruitment or administrative area.

Licensure/ Registration/ Certification: None

Preferred Qualifications:

Experience: Previous experience supporting graduate health professional education and/or operations preferred. Previous leadership experience preferred.

Benefits: Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401k with match, disability insurance, and tuition reimbursement. Benefits take effect first day of employment. We offer an on-site employee fitness center, an on-site physical therapy clinic for employees as well as an on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Yellow Ribbon Company.