Academic Personnel Supervisor

The Department of Medicine is seeking an experienced Academic Personnel (AP) Supervisor to lead and manage academic personnel functions. This role oversees staff and is responsible for dossier management, academic recruitment, appointments, advancements, separations, leave administration, benefits, personnel administration, employee relations, and payroll management. The AP Supervisor also coordinates credentialing, privileging, visa processing, and special license programs.As a key advisor to the department, the AP Supervisor must have strong subject matter expertise and ensure compliance with UC, UCLA, DGSOM, and departmental policies. This is an excellent opportunity for a detail-oriented professional with a deep understanding of academic personnel policies and a commitment to excellence in faculty and academic affairs..

Annual rate: $92,600-$202,200

Required:

• Bachelor's Degree or equivalent combination of education and experience
• 3 years minimum supervisor experience
• 4-6 years Subject matter expertise for area(s) of greatest % responsibility
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these
• Demonstrated ability to supervise, train, evaluate, and recruit staff.
• Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.
• Demonstrated ability to effectively prioritize work and manage divergent needs.
• Demonstrated ability to work independently and complete projects within specified deadlines
• Adept in handling sensitive information and / or situations and maintaining strict confidentiality
• Adept in meeting deadlines despite frequent interruptions
• Adept in composing business, personnel and/or payroll correspondence
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students
• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM
• Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels

Preferred:

• 1-3 years UCPath / PeopleSoft or equivalent payroll system
• 1-3 years Opus/Interfolio or equivalent dossier system
• 1-3 years Academic Recruit or equivalent recruitment system