Administrative Assistant

TEKsystems
$28.00 - $33.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Minnesota, Minneapolis
Mar 27, 2025
Description Top 3 qualities/skills - Administrative Experience / Multitasking / Calendaring Outlook / Expense Reporting Concur / SUMTOTAL / Confidentiality / Power Point Presentations Hours - 7:30am to 4pm; Monday to Friday - flexible if needed We are looking for a temporary Admin Assistant to cover for someone on medical leave. Basic job description: You will provide administrative support to the department management and staff to help fulfill the division's strategic programs for the enterprise. You will operate with a customer service mindset while partnering with multiple levels of the organization. You will have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure. * Ensure leader's time is aligned with their priorities through demonstrated understanding of the main business and by applying strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations. * Draft and edit correspondence, reports, and other documents to ensure efficient communication within the department and with internal partners. * Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership. * Support department meetings, events and special projects, including order catering and supplies, compiling presentations, creating learning links and surveys. * Support space planning for new hires or department moves. Need administrative (5+) experience in order to jump in and get running quickly. Attention to detail, self-starter, no hand holding, little direction, need to ask questions. (Outlook) Calendaring, (Webex and MS Teams) Virtual Meetings, (Concur)booking travel domestic and international, (Sumtotal) Expense reports, plan events, catering, small amounts of communication and drafting announcements. Attending team meetings, meeting minutes, run power points, help editing PPT slides, additional tasks as needed. Skills Administrative support, Data entry, Clerical, Outlook, Microsoft, Customer service, Microsoft office, Administration, Filing, Administrative assistance, Front desk, Scanning, Microsoft excel, Calendar management, Calendaring, Support, Administrative skills, Email, Logistics, Excel data entry, Purchase order, Office support, Receptionist customer service, Computer skills, Project management, Microsoft word, Order entry, Data, Invoicing, Powerpoint, Reporting, Ms office suite, Typing, Schedule appointments, Human resources, Microsoft office suite, Office management, Quickbooks, Executive support, Project coordination, Executive administrative support Top Skills Details Administrative support, Data entry, Clerical, Outlook, Microsoft Additional Skills & Qualifications HS Diploma Qualifications - 5+ years of recent administrative experience Calendar management, Event Planning, Reporting, Support annual filing, Corporate experience required - larger, financial would just be nice to have. Experience Level Expert Level Pay and Benefits The pay range for this position is $28.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Minneapolis,MN. Application Deadline This position is anticipated to close on Apr 9, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.