Executive Assistant

Aleron

Mar 27, 2025

Description

Seeking an Executive Assistant who will work to support an executive along with a board of directors and senior management team. Job Responsibilities

40%	Executive Support: Complete a broad variety of administrative tasks for the President & CEO and other members of the Executive Team, including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Office. Provide "gatekeeper" role, creating win-win situations for direct access to the CEO's time and office. Communicate directly with Board members, staff and others, on matters related to the Executive Team's initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Arrange & coordinate meetings/events (Board retreats, management dinners, etc.). Provide a bridge for smooth communication between the Executive office and internal departments, demonstrating leadership to maintain credibility, trust and support with staff. Work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Carry out personal tasks for the CEO as required.
25%	Board Support & Liaison: Serve as the Executive team liaison to the board of directors Assist board members with travel arrangements, lodging, and meal planning as needed. Maintain discretion and confidentiality in relationships with all board members. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic format.
20%	Senior Management Liaison: Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending/notetaking at all meetings. Assist in coordinating the agenda of senior management team meetings and off-sites.
15%	Communications: Fields calls for Executive Team. Communicates messages for associates, directors, and members. Research and respond to associate and member inquiries, comments, and concerns. Edits and completes first drafts for written communications to external stake holders.

Job Specific Requirements

Must be flexible and creative and enjoy working within an environment that is mission-driven, results-focused and community oriented
Ability to exercise sound judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
Strong knowledge of Microsoft Office products & Adobe Acrobat

Target salary $ 65-80k

Job Requirements

Required Skills / Qualifications:

Preferred Skills / Qualifications:

Must be flexible and creative and enjoy working within an environment that is mission-driven, results-focused and community oriented
Ability to exercise sound judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion
Strong knowledge of Microsoft Office products & Adobe Acrobat

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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