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Senior Administrative Assistant, Emergency Medicine, Newton

Newton-Wellesley Hospital
United States, Massachusetts, Newton
2014 Washington Street (Show on map)
Apr 01, 2025
Key Responsibilities to include but not limited to: Assists with onboarding new providers by working closely with MGB Medical Staff Office and MGB Centralized Credentialing Office ensuring smooth transition in a timely manner. Manages payroll for APPs, tracks, and report schedule changes. Tracks provider certification and maintenance. Collaborates with Universities and in house Medical Education department to serve as the point of contact for Medical/PA students and assist in orienting, addressing inquiries and as well as assisting providers with administrative duties as needed. Onboards and oversees non-employee for the department. Supports minor billing and coding tasks. Handles small supply orders, manages vendor contract and DME orders, carts and paperwork. Serves as a point person for internal and external stakeholders, including providers, vendors, patients etc.., and assists in the communication of department announcement, policies, practice initiatives and be able to trouble shoot problems as needed. *Schedules meetings, manage executive calendars, and facilitate meeting logistics, prepare onboarding materials and assist in small projects throughout the department. What We're Looking For: Experience: 5-7 years in an administrative role, preferably in a healthcare setting. Education: High School Diploma required; Associate's Degree in Business Administration or related field preferred Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Organizational Strength: Strong multitasking abilities with attention to detail and manage different projects. Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.