Senior Administrator, Payroll

HealthPartners is hiring a Senior Administrator, Payroll.This position exists to perform the computations, processing record keeping functions of the organizational wide Payroll Department, adhering to the FLSA requirements and to the requirements of the Collective Bargaining agreements. Assist in the training of new payroll team members, and payroll management team with assigned projects

MINIMUM QUALIFICATIONS:

Education, Experience or Equivalent Combination:

• High School Diploma or Associate of Arts degree in a related field
• Five to six years' experience in the Payroll department of a medium to large organization
• Five to six years' experience with Oracle Fusion Payroll Software or similar HCM/Payroll applications such as Peoplesoft, Workday, or Ceridian Dayforce
• Five years or more computer experience with Microsoft Excel, Word, Access or comparable applications

Knowledge, Skills, and Abilities:

• Ability to observe differences in copy, proof names\numbers and avoid perceptual errors in computations
• Excellent oral and written communication skills
• Strong data entry skills
• Advanced problem-solving skills
• Excellent customer service skills
• Ability to work independently with minimal direction
• Ability to work and partner with a wide variety of people
• Ability perform calculations quickly and accurately
• Demonstrated planning, organization, and time management skills
• Ability to make logical decisions and meet deadlines
• Ability to analyze and interpret data and to communicate action plans via written documentation.
• Knowledge of data processing capabilities

PREFERRED QUALIFICATIONS:

• Education, Experience or Equivalent Combination:
• Five to seven years' experience with in-house payroll processing
• Experience in a health care environment
• Post-secondary education including courses in accounting, human resources, data analytics, mathematics, and computer hardware and software
• Functional HRIS experience

Licensure/ Registration/ Certification:

• Certified Payroll designation (CPP)

ESSENTIAL DUTIES:

1. Performs payroll closing from hand off (i.e., process and close payrolls, create checks, direct deposits, tax administration).
2. Handles all processes with the pre-check of the payroll check list including, but not limited to the following: GTL calculations, deductions computation, tax audits, and 401k/403b catch up calculations.
3. Responsible for the payroll check production process which includes printing and sealing of the payroll checks and vouchers for distribution either electronically or by US Mail.
4. Enters or loads all facets of payroll data into the Oracle Fusion Payroll System.
5. Responsible for running assigned payroll queries.
6. Communicates with outside agencies as a service to our employees within our company guidelines.
7. Updates various reports according to the appropriate schedules, i.e. dues and hours reports
8. Generates and balances reports pertaining to the billing of the voluntary deductions.
9. Acts as a Payroll Liaison for all assigned organizations as their payroll contact.
10. Provides excellent customer service by answering employees' questions in a timely manner via email or phone.
11. Balances and audits payroll time records (records that were uploaded or data entered) for validity and ensures that they comply with HealthPartners policy and the Collective Bargaining Agreements.
12. Understands and follows manual checks, voids, and adjustments processes.
13. Performs audits to maintain the accuracy of the payroll data.
14. Sets up, computes, balances, and distributes monies according to legal limitations on garnishments, child support, or levies.
15. Independently investigates and resolves Payroll processing issues.
16. Identifies and documents system problems and coordinates their resolution with Information Services, Finance, Human Resources, and the Payroll staff.
17. Coordinates resolution of problems or implementation of revisions with the appropriate personnel.
18. Communicates system problems and enhancements to the appropriate staff in a timely manner.
19. Completes special projects as requested by payroll department management.
20. Performs routine audits of Payroll Processes.
21. Documents audit results and reviews them with supervisors, including recommendations for both individual and unit training needs.
22. Assists with quarterly reporting.
23. Assists with year-end processing.
24. Liaison to Accounting for payroll tax administration.
25. Produces, balances, and maintains W-2 and W-2C information.
26. Works with the Payroll Business Analyst to test software patches and upgrades.
27. Assists in the computation of data directly attached to the information of W-2 processing.
28. Balances W-2 data prior to the distribution.
29. Performs other duties and projects as assigned.