Office Assistant II

Performs a range of essential office support activities
for a unit/department, such as answering phones and directing calls, greeting
and directing visitors, answering questions, performing routine clerical, data
entry, and/or word processing work, and assisting with departmental projects
and events.

DUTIES
AND RESPONSIBILITIES:

1. Front
   office support. Answers telephones, routes calls, takes messages, and
   provides general information; greets and directs visitors; answers routine
   inquiries; maintains a log of inquiries as required. Responsible for
   opening and closing administrative office.
2. Knowledge
   of meeting rooms and media lab operating systems, including AV.
3. Monitor
   and manage the CEA and CIVIL email accounts.
4. Opens,
   processes, and routes incoming mail and packages; distributes
   correspondence and other material to department staff/faculty/students.
   Includes package notification prompts for distribution and accepting
   packages, as well as scanning packing slips into purchase files.
5. Performs
   a variety of routine typing assignments as appropriate to the position;
   may operate a personal computer to draft basic correspondence, department requisitions,
   data entry, and print letters, labels, reports, and/or other materials.
6. Copies
   and/or duplicates materials as requested, may oversee the day-to-day
   operation of the copy machine; may prepare and transmit facsimiles for the
   unit.
7. Establishes,
   maintains, processes, and/or updates hard copy and electronic files,
   records, and/or other documents.
8. Processes
   transactions that are routine clerical/administrative and
   accounting-related in strict accordance with established procedural
   guidelines as appropriate to the position.
9. Filing
   and processing reimbursements. Filing purchase requests.
10. Grant
    Index Data Retrieval.
11. Check
    receiving and depositing.
12. Schedule
    or assist in scheduling department appointments, meetings, room
    reservations, events, and/or conferences, and course classrooms as
    appropriate to the position.
13. Order,
    stock, and distribute office supplies.
14. Office
    maintenance, which includes cleaning rooms maintained by the department.
15. Assists
    with planning and programming for departmental events and other projects.
16. Assists
    with general lifting and physical activity expected for facilities and
    event support.
17. Submits
    university work orders.
18. Assists
    with printing and office copier operations.
19. Processing
    key requests and swipe card access forms.
20. Run
    various routine errands, as required, for the unit/department.
21. Assists
    with work order submittals for university-related services.
22. Inventory
    support.
23. Assists
    with maintaining and completing departmental forms for processing various
    transactions.
24. Performs
    miscellaneous job-related duties as assigned.

Enrolled in a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.

KNOWLEDGE,
SKILLS, AND ABILITIES REQUIRED:

• Ability to understand
  and follow specific instructions and procedures.
• Word processing and/or
  data entry skills.
• Ability to prepare and
  print routine correspondence, labels, and/or other basic written material.
• Skill in the use of
  operating basic office equipment.
• Receptionist skills.
• Ability to maintain
  calendars and schedule appointments.
• Records maintenance
  skills.
• Knowledge of specific
  computer programs, such as Microsoft Office and UNM systems/apps such as
  Lobomart, Chrome River, etc.
• May require student be a
  major in a specific department or field.
• May require a minimum
  GPA.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.