Administrative Operations Coordinator

Administrative Operations Coordinator
Onsite | Jacksonville, FL
Monday to Friday | 8:00 AM - 5:00 PM | 40 Hours/Week
Temp-to-Hire Opportunity

We're looking for a high-energy Office Administrator to support a fast-moving and dynamic workplace in Jacksonville. This is a hands-on role where you'll be the go-to person for keeping things running smoothly-from managing daily operations to supporting team logistics. If you're organized, dependable, and thrive in environments where you're juggling multiple priorities and personalities with professionalism and tact, this could be a great fit.

What You'll Be Doing

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  Coordinate daily office operations to keep everything on track and efficient

  
  
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  Manage incoming and outgoing shipments, including creating shipping labels

  
  
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  Schedule travel, meetings, and appointments for staff and guests

  
  
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  Greet visitors, handle inbound calls and emails, and maintain a polished front office presence

  
  
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  Process expense reports and assist with light budgeting and invoicing

  
  
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  Maintain clean, organized office spaces and escalate facilities needs as necessary

  
  
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  Track office supply inventory and place timely restock orders

  
  
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  Help support HR coordination, including scheduling interviews and managing calendars

  
  
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  Submit and manage internal service requests in tools like JIRA

  
  
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  Assist with internal events, catering, and keeping snack/refreshment areas stocked

  
  
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  Interact daily with employees across departments, balancing a range of personalities and priorities with professionalism, discretion, and a steady hand

  
  
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  Identify opportunities to improve administrative processes and make day-to-day operations more efficient

  
  

What You'll Bring

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  Associate degree or higher

  
  
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  2-3 years of experience in an office administration or coordination role

  
  
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  Proficiency with Microsoft Office (especially Outlook, Excel, and PowerPoint)

  
  
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  Bonus if you've worked with ticketing systems like JIRA or shipping tools like UPS WorldShip or FedEx

  
  
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  Strong communication skills and the ability to manage interactions with tact and diplomacy

  
  
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  A proactive, problem-solving mindset and sharp attention to detail

  
  
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  Ability to stay organized and meet deadlines in a fast-paced, people-oriented environment

  
  
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  Discretion when handling sensitive information and high standards of professionalism

  
  

Why This Role Stands Out
This is a temp-to-hire opportunity with long-term potential in a collaborative and people-first workplace. You'll be part of a team that values efficiency, positivity, and clear communication-and your efforts will help keep everything moving forward, every day.

If you're ready to bring order, energy, and professionalism to a high-impact role, we'd love to hear from you. Apply to this job posting or send your resume

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.