Program Assistant

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company's commitment to hiring and supporting active-duty and veteran employees.

Empower AI: As the Program Assistant, provides senior program administrative support for a large scale IT program. Supports a Program Management Office (PgMO) with all aspects of support to include, coordinating daily PgMO activities, customer and teammate interface and coordination of all daily/weekly reporting activity to the end customer. Assists the PgMO Manager as liaison between the program and corporate resources.

Highlights of Responsibilities:

Performs preliminary analysis of the task order related requirements, uploads information into internal knowledge management system and triggers notifications to internal stakeholders and business partners
• Handles meeting relevant tasks; including but not limited to: soliciting agenda items, planning, coordinating and facilitating internal and external meetings; distributing meeting documentation to attendees; preparing and distributing meeting minutes; controlling follow-up of action items derived from each meeting
• Facilitates communication between all relevant teams through regularly scheduled meetings and notification of changes in assignment status
• Monitors database for ticklers on project milestone reporting, including deliverables and managing documents and files
• Prepares documents and reports such as weekly status reports, monthly status reports, and briefings
• Coordinates travel and travel approvals for all program personnel
• Assists in event planning, coordination, and management as required
• Coordinates, monitors, and reports status of contract/task order activities
• Performs quality control on task order specific administrative deliverables
• Assists the team in development of presentation material, including PowerPoint presentations, as requested
• Assists with contract and project transition activities
• Performs other administrative duties as assigned

Minimum Requirements:

• Secret security clearance
• Bachelor's degree
• 4-9 years of administrative or management experience
• Knowledge in Microsoft Office tools, including Word, Excel, Teams, Project, and PowerPoint.

Preferred Qualifications:

• Information Technology Information Library (ITIL) Foundation certification or higher
• Project Management Institute (PMI) Project Management Professional (PMP) or Program Management Professional (PgMP) certified
• DoD Cyber Workforce Framework (DCWF) IT Project Manager qualified (DCWF 802)
• GSEC or Security+ certified, or higher
• Experience supporting Army Information Technology programs

Physical Requirements:

• Sitting for long periods
• Standing for long periods
• Ambulate throughout an office
• Ambulate between several buildings
• Stoop, kneel, crouch, or crawl as required
• Travel by land or air transportation 10% or less

All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm's overall success. It is the policy of Empower AI not to discriminate against any applicant for employment, or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.